Billing Assistant

Akin Gump Strauss Hauer & Feld LLP • New York, NY

2h • $60,000 - $65,000 • Hybrid

About The Position

Akin Gump Strauss Hauer & Feld LLP is hiring a Billing Assistant in its Finance department. The role is based in the New York office, offers hybrid work capabilities, and reports to the Billing Supervisor and Billing Manager. The position is responsible for preparing monthly bills, including complex client bills; maintaining the billing filing system; supporting collection of aged accounts receivable; monitoring electronic billing; and ensuring special billing arrangements are followed.

The Billing Assistant is expected to provide superior service to the firm’s clients, attorneys, advisors, and staff while contributing to teamwork and continuous improvement. The role may require extended hours to meet time-sensitive responsibilities.

Requirements

• Minimum of a two-year degree.
• Strong proficiency in Microsoft Office applications, including Word, PowerPoint, and Outlook.
• Advanced proficiency in Microsoft Excel.
• Excellent oral and written communication skills, including the ability to communicate effectively with partners, senior management, and clients.
• Ability to read, comprehend, and follow instructions.
• Ability to work independently and as part of a team.
• Strong service orientation and ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners.
• Ability to use critique of work to improve performance.
• Ability to identify issues and problems with assignments.
• Ability to manage multiple priorities and adjust to changing priorities professionally.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple projects with specific deadlines.
• Ability to deal with stress around deadlines.
• Ability to work extended hours as necessary to fulfill time-sensitive responsibilities.
• Commitment to the office and firm.
• Commitment to professional growth and development.

Nice To Haves

• Four-year college degree, preferably with a specialization in accounting or finance.
• At least one year of law firm billing experience.

Responsibilities

• Prepare monthly prebills for distribution to attorneys, including complex or difficult client bills.
• Audit prebills for accurate rates and special arrangements, and enter approved timekeepers in Aderant.
• Communicate with attorneys and secretaries to address billing questions and report requests.
• Edit, prepare, and finalize monthly prebills.
• Work with Collections staff to collect aged accounts receivable.
• Prepare accounts receivable write-offs according to firm policy.
• Manage the Secondment process, including rendering invoices for U.S. offices.
• Monitor electronic billing to ensure invoices are successfully submitted.
• Research rejections and handle appeals, short pays, and client payment disputes in a timely manner.
• Assist with transitioning matters handled by departing attorneys and identify inactive matters for possible closure.
• Verify daily new-business emails and ensure information and special billing arrangements are entered correctly for assigned clients.
• Handle incoming and outgoing accounting correspondence in a timely manner.
• Maintain the billing filing system monthly.
• Serve as a resource for Senior Billing Specialists by answering questions and providing advice.
• Perform other responsibilities as assigned.

Benefits

• The total compensation package may include health and other insurance benefits, financial and/or other benefits including 401(k) eligibility, a discretionary bonus, and paid time off benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree