Billing Assistant

Dollar Tree•Chesapeake, VA

5d•$20 - $22•Onsite

About The Position

The Billing Assistant supports Dollar Tree's Construction team at the corporate office by processing and verifying contractor and vendor invoices, maintaining purchase order records, and assisting with project cost reporting. The role serves as a key contact for vendors and contractors with billing and payment questions and helps maintain accurate financial records for construction projects across the organization. Duties include processing contractor agreements and billing documents; auditing project payment requests and final billing packages; investigating invoice discrepancies; coordinating with internal teams and external partners to address payment concerns; updating and monitoring purchase orders; closing purchase orders after final invoices are processed; tracking project costs; supporting periodic and quarterly reporting; maintaining construction documentation; and assisting with special projects and process improvements. The position is full-time and based at Dollar Tree's corporate office in Chesapeake, Virginia. The stated starting rate is $19.50–$21.50, based on experience.

Requirements

High school diploma or GED equivalent.
Experience with accounts payable, billing, accounting support, or administrative functions.
Knowledge of basic accounting principles and procedures.
Minimum typing speed of 45 words per minute.
Strong attention to detail and accuracy.
Excellent organizational and prioritization skills.
Ability to manage multiple priorities in a fast-paced environment.
Strong written, verbal, and interpersonal communication skills.
Excellent customer service and telephone skills.
Proficiency in Microsoft Word, Excel, and web-based applications.
Ability to work independently and collaboratively within a team environment.
Strong problem-solving and follow-up skills.

Nice To Haves

Experience with Lawson or similar financial systems.
Retail accounting experience.
Construction industry administrative or clerical experience.
Knowledge of job costing principles.
Experience with AIA billing processes.
Contract administration experience.
Experience supporting vendor payment and invoice management processes.

Responsibilities

Process contractor agreements and supporting billing documentation.
Audit project payment requests and contractor final billing packages for accuracy and completeness.
Research and resolve vendor invoice discrepancies and payment-related issues.
Serve as a primary contact for vendors and contractors regarding billing inquiries.
Coordinate with internal teams and external partners to resolve invoice and payment concerns.
Ensure timely and accurate processing of construction-related invoices.
Update purchase orders based on approved change orders.
Monitor purchase orders and verify supporting documentation.
Close purchase orders upon receipt and processing of final invoices.
Support periodic reviews and cleanup of purchase order records.
Assist with tracking construction costs and project-related expenditures.
Help maintain accurate financial records for department operations.
Assist with monthly, period-end, and quarterly reporting activities.
Support construction allowance reimbursement documentation and related reporting.
Create and maintain reports for Construction leadership and business partners.
Scan, organize, and maintain construction files and project documentation.
Complete special projects and miscellaneous departmental assignments as needed.
Support process improvements that enhance efficiency and accuracy.