Billing Assistant

Tarter Krinsky & Drogin•New York, NY

13d•Hybrid

About The Position

Tarter Krinsky & Drogin LLP (TKD) is seeking a motivated, detail-oriented Billing Assistant to join its Accounting Department in New York City. The role supports day-to-day billing operations, including invoice preparation, electronic billing, billing adjustments, reporting, and maintaining accurate billing records. The position is suited to an organized, proactive professional who enjoys working with numbers, values accuracy, and wants to develop a career in legal billing within a collaborative team. Prior law firm billing experience is preferred but not required; candidates with billing or accounting experience are welcome. The Billing Assistant reports to the Billing Manager and Billing Supervisor. The position is hybrid, with three days per week in the New York City office and two remote days. The stated schedule is Monday through Friday, 8:30 a.m. to 5:30 p.m., for 40 hours per week. TKD emphasizes professional development, training, inclusion, and a supportive team environment.

Requirements

Strong attention to detail, accuracy, and organizational skills.
Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
Excellent communication and interpersonal skills, with a professional and customer-service-oriented approach.
Comfort working with numbers, researching discrepancies, and resolving billing issues.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to work independently while contributing to a collaborative team environment.
Positive, proactive attitude and willingness to learn, take initiative, and grow professionally.
Ability to maintain discretion and confidentiality when handling sensitive financial and client information.
Ability to work on-site in the New York City office three days per week.
1–3 years of billing, accounting, or related experience preferred.

Nice To Haves

Prior law firm or professional services billing experience.
Experience with SurePoint/Rippe, Elite, or other legal billing systems.
Familiarity with third-party electronic billing platforms.

Responsibilities

Assist with preparing, reviewing, and processing monthly attorney invoices, ensuring accuracy and timely distribution.
Review and edit pre-bills based on attorney and administrative staff requests.
Process billing adjustments, write-offs, discounts, and retainer applications in accordance with firm policies.
Assist with electronic billing, including invoice submissions, tracking, and resolving rejections.
Support complex billing arrangements, including split billing, client discounts, and alternative fee arrangements.
Review invoices and supporting documentation for compliance with client billing guidelines.
Research and resolve billing discrepancies and respond to billing-related inquiries.
Maintain accurate billing records, client information, and matter-level billing instructions.
Assist with tracking client budgets, billing estimates, and alternative billing arrangements.
Review new matter information to ensure accurate billing setup and client contact details.
Prepare and distribute weekly and monthly billing reports for attorneys and management.
Assist with updating billing reports, schedules, and related analyses.
Communicate professionally with attorneys, legal assistants, clients, and internal accounting team members.
Monitor billing deadlines and follow up on outstanding billing requests to ensure timely completion.
Maintain organized billing documentation and protect the confidentiality of client and firm information.
Support process improvements and assist with special accounting and billing projects.
Provide additional support during monthly billing cycles and other peak periods as needed.
Perform other duties as assigned.