Billing Assistant

Akin • New York, NY

2d • Hybrid

About The Position

Akin Gump Strauss Hauer & Feld LLP is seeking a Billing Assistant in its Finance department. The role is based in the New York office, offers hybrid work capabilities, and reports to the Billing Supervisor and Billing Manager. The Billing Assistant prepares monthly bills, including complex client bills; maintains billing files; supports collection of aged accounts receivable; monitors electronic billing; and ensures special billing arrangements are followed.

The position is expected to provide superior service to the firm’s clients, attorneys, advisors, and staff while contributing to teamwork and continuous improvement. The anticipated base salary range is $60,000 to $65,000. The actual offer may depend on factors including education, qualifications, relevant experience, certifications, job-related knowledge and skills, business needs, and work location. The compensation package may also include health and other insurance benefits, financial or other benefits including 401(k) eligibility, a discretionary bonus, and paid time off benefits.

Requirements

• Minimum of a two-year degree.
• Strong proficiency in Microsoft Office applications, including Word, PowerPoint, and Outlook.
• Advanced proficiency in Microsoft Excel.
• Excellent oral and written communication skills, including the ability to communicate effectively with partners, senior management, and clients.
• Ability to read, comprehend, and follow instructions.
• Ability to work independently and as part of a team.
• Strong service orientation and ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners.
• Ability to use critiques of work to improve performance.
• Ability to identify issues and problems with assignments.
• Ability to manage multiple priorities and adjust to changing priorities professionally.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple projects with specific deadlines.
• Ability to deal with deadline-related stress.
• Ability to work extended hours as necessary to fulfill time-sensitive responsibilities.
• Commitment to the office and firm.
• Commitment to professional growth and development.

Nice To Haves

• Four-year college degree preferred, with a specialization in accounting or finance preferred.
• One or more years of law firm billing experience preferred.

Responsibilities

• Prepare monthly prebills for distribution to attorneys, including complex or difficult client bills.
• Audit prebills to confirm rates and special arrangements are accurate, and enter approved timekeepers in Aderant.
• Communicate with attorneys and secretaries to address billing questions and report requests.
• Edit, prepare, and finalize monthly prebills.
• Work with Collections staff to collect aged accounts receivable.
• Prepare accounts receivable write-offs according to firm policy.
• Manage the Secondment process, including rendering invoices for U.S. offices.
• Monitor electronic billing to ensure invoices are successfully submitted.
• Research rejections and handle appeals, short pays, and client payment disputes in a timely manner.
• Assist with transitions of matters handled by departing attorneys and identify inactive matters to facilitate closure where appropriate.
• Verify daily new-business emails and ensure information and special billing arrangements for assigned clients are entered correctly.
• Handle incoming and outgoing accounting correspondence in a timely manner.
• Maintain the billing filing system monthly.
• Serve as a resource for Senior Billing Specialists by answering questions and providing advice.
• Perform other responsibilities as assigned.

Benefits

• Health and other insurance benefits
• 401(k) eligibility
• Discretionary bonus
• Paid time off benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree