Billing and Accounts Receivable Specialist

7G Environmental Compliance Management • Tallahassee, FL

4d • $50,000 - $65,000 • Hybrid

About The Position

We are seeking a highly organized, detail-oriented, and proactive Billing Clerk and Accounts Receivable Specialist to join our team. In this mid-level role, you will take full ownership of our daily billing operations and stay actively on top of our Accounts Receivable (AR) and Accounts Payable (AP) pipelines. You will work closely with the CEO and HR Manager to maintain smooth financial operations, ensure accurate transaction tracking, and keep our cash flow moving efficiently. The ideal candidate thrives in a small-business environment, possesses excellent communication skills for collections, and loves keeping books meticulously organized.

Requirements

• 2–4 years of dedicated experience in billing, accounts receivable, or full-charge bookkeeping in a small-to-midsize business environment.
• Strong proficiency in QuickBooks Online or is required.
• Comfortable navigating spreadsheet tools (VLOOKUPs, data sorting, and formatting).
• Comfortable working within an Apple/Mac ecosystem, Google Suite (Docs, Sheets), and navigating web-based software.
• Excellent written and verbal communication skills, especially when handling sensitive customer payment discussions.
• Ability to lift up to 15–20 lbs. occasionally (standard office files/supplies).

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred (but equivalent hands-on experience is highly valued).
• The "Small Business Mindset": You enjoy wearing a few different hats, can work independently as the primary day-to-day numbers person, and take pride in keeping the books spotless.

Responsibilities

• Oversee and execute the complete billing process, ensuring customers are invoiced accurately and promptly.
• Monitor AR reports and proactively follow up on overdue accounts with professional, courteous communication to ensure timely payments.
• Securely process incoming client payments and accurately apply them to customer accounts.
• Manage the full accounts payable process, ensuring vendor invoices are verified, coded, and scheduled for timely payment.
• Perform daily expense coding and basic bank reconciliations to maintain 100% accuracy in the General Ledger.
• Manage employee credit cards and expense management systems and handle corporate credit card reconciliations.
• Partner with the HR Manager to ensure payroll is funded and recorded accurately in the system.
• Organize and provide clean financial records to our external CPA for month-end review, year-end tax preparation, and audits.

Benefits

• Eligible to participate in our comprehensive benefits plan, including medical, dental, vision, and disability coverage.
• 100% company-paid life insurance policy in the amount of $25,000.
• 401(k) plan with up to a 3% company match to help you save for the future.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree