Billing Administrator

Amentum•Hampton, VA

13h•$60,000•Hybrid

About The Position

The successful candidate will join the Business Office team to support the Center Maintenance, Operations, and Engineering Contract (CMOE) located at NASA’s Langley Research Center (LaRC). This position reports directly to the Business Manager. All work will be performed with a high standard of quality and professionalism. All safety policies and procedures must be followed.

Requirements

U.S. Citizenship required.
Minimum of four (4) years of experience in billing, accounting, finance, or contract administration.
Strong understanding of invoicing processes, financial documentation, and account reconciliation.
Proficiency in Microsoft Excel and other business systems.
Ability to interpret contract requirements, financial data, and cost structures.
Strong written and verbal communication skills.
Must be detail-oriented, organized, and capable of managing multiple deadlines simultaneously.
Valid Real ID compliant identification.
A valid driver’s license is required.
Must be able to obtain and maintain a security clearance if required.
Must be able to work both independently and as part of a collaborative team.
Must put forward professional behavior that enhances productivity and promotes teamwork and cooperation.
Must maintain appropriate grooming and dress for a professional office environment.
Must be able to work effectively with individuals at all levels of the company and client organization.
Employees must exercise diligence in developing Safe Plans of Action (SPA) when tasks require them.

Nice To Haves

Bachelors degree in Business Administration, Accounting, Finance, or a related field preferred; additional experience may be substituted for education.
Experience with ERP or financial management software preferred.
Experience supporting government contracts or NASA environments is a plus.

Responsibilities

Serve as the primary point of contact for all billing-related activities under the CMOE contract.
Prepare, review, and submit invoices.
Reconcile project accounts.
Maintain financial records.
Ensure compliance with NASA billing requirements and company financial policies.
Prepare accurate and timely monthly invoices.
Coordinate with project managers, task leads, and finance personnel to collect supporting documentation, labor details, and cost data.
Review financial transactions for accuracy and resolve discrepancies.
Maintain organized digital billing records, logs, spreadsheets, and audit-ready documentation.
Track funding levels, monitor obligated amounts, and alert management of potential shortfalls.
Assist with financial reporting, forecasting, and data analysis as needed.
Respond to customer and internal inquiries regarding billing status, corrections, or documentation needs.
Support process improvements to streamline billing workflows and strengthen internal controls.
Communicate effectively with internal and external stakeholders to ensure billing expectations and deadlines are met.
Perform vendor and financial entries into the financial system as required.