Bilingual Staffing Assistant
About The Position
TMC Staffing is seeking a dependable, organized, and customer-focused Staffing Assistant to manage the front desk, handle a high volume of incoming phone calls, maintain employee files, and support recruiting efforts. The role is based in Houston, Texas, and is full time on the day shift. The ideal candidate is fluent in English and Spanish, communicates professionally, and can manage multiple responsibilities in a fast-paced staffing office. Previous staffing, recruiting, or administrative experience is preferred. The assistant serves as a first point of contact for applicants, employees, visitors, and clients, and provides administrative support to recruiting and operations teams. The position involves assisting applicants with employment inquiries, applications, and onboarding paperwork; maintaining accurate, organized, and confidential employee files; and supporting candidate communications and recruiting documentation. TMC Staffing is a nationally certified Minority Business Enterprise (MBE) committed to providing quality workforce solutions and excellent service to clients and employees. The company values money, morals, and morale.
Requirements
- Fluency in both English and Spanish, with the ability to communicate professionally in speaking and writing (required).
- Excellent verbal and written communication skills.
- Experience handling high-volume phone calls in a busy office environment.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- Strong organizational skills and attention to detail.
- Ability to multitask, prioritize responsibilities, and meet deadlines.
- Professional demeanor, reliability, and a strong customer-service mindset.
- Ability to maintain confidentiality when handling employee records and personal information.
Nice To Haves
- Previous experience in staffing, recruiting, human resources, customer service, or administrative support.
Responsibilities
- Manage the front desk and serve as the first point of contact for applicants, employees, visitors, and clients.
- Answer, screen, and direct a high volume of incoming phone calls in English and Spanish.
- Assist applicants with employment inquiries, applications, and onboarding paperwork.
- Maintain accurate, organized, and confidential employee personnel files.
- Support recruiting efforts, including contacting candidates, scheduling interviews, and following up with applicants.
- Assist with candidate communications and recruiting documentation.
- Ensure employee records and onboarding documents are completed and filed accurately.
- Provide administrative support to the recruiting and operations teams.
- Maintain a professional, helpful, and service-oriented approach when interacting with employees and clients.
- Handle confidential employee information with discretion.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
