Bilingual Regional Coordinator

4M Building Solutions•New Berlin, WI

3d•$60,000

About The Position

The Regional Coordinator oversees and manages operational and administrative activities within an assigned division. The role supports recruiting and divisional HR, manages hiring and onboarding processes, maintains employee files and HRIS records, and performs regional administrative, payroll-support, team-management, and operational-excellence duties. Payroll work is limited to data entry and approval support, not payroll processing. The position supports recruiters and reports to the Divisional HR Generalist.

Requirements

Minimum of 1–4 years of experience in HR or administration, or equivalent experience.
Undergraduate degree or equivalent related work experience.
Proficiency using HRIS systems and payroll-management software.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Support recruiters and the divisional HR Generalist as needed.
Serve as the full-cycle recruiting gatekeeper, including sending conditional offers, coordinating drug testing and background checks, conducting applicable E-Verify steps, and managing onboarding and related HRIS activity.
Complete in-house drug testing and provide instructions for pre-employment background checks and drug tests.
Assist with pre-employment requests and onboarding through the HRIS system, and help candidates move through the process.
Review resumes and arrange interviews as needed.
Maintain team members’ personal, medical, and safety files, including auditing personal files for drug-test documentation.
Monitor leave-of-absence processes and enter LOA status in Winteam.
Assist with recruiting for job starts, acquisitions, and open positions.
Review, audit, and approve I-9 forms and track active and terminated I-9s.
Review and approve onboarding completed by recruiters.
Track drug tests and order supplies when needed; request paycards as needed.
Direct office activities and functions to maintain efficiency and compliance with company policies.
Support regional payroll administration by approving payroll and assisting the regional manager and account managers with approval of regional hours in EHub; duties are data entry only and do not include processing payroll.
Enter pay-rate, address, and W-4 changes in Winteam.
Complete unemployment claims in Equifax Case Builder.
Run bi-weekly paycheck warning reports.
Complete weekly ACA eligibility reports and send them to HR.
Order office supplies as needed.
Complete monthly spot audits and submit them to the corporate HR department.
Lead and support program teams and partners, including tracking referral bonuses and the Good Work Tickets program in Paycor, distributing Bingo cards, and identifying potential Lead360 candidates with the Regional Manager or Regional VP.
Update the regional goal tracker and distribute it weekly.
Meet scorecard expectations.
Track team-member uniform inventory and order uniforms as needed.
Track safety observations, inspections, and CPRs.