Bilingual PEIMS/Principal Secretary

Corsicana ISD•Corsicana, TX

About The Position

Maintain accurate campus attendance records and, under direct supervision, perform data entry for attendance, Public Education Information Management System (PEIMS) data, and grades. Support efficient operation of the school administration office by providing clerical services to school administration staff. Duties span student and personnel records, reporting, reception, scheduling, communications, routine bookkeeping, inventory, and other campus office support. The position requires maintaining confidentiality, handling frequent interruptions, and maintaining emotional control under stress.

Requirements

High school diploma or GED.
Bilingual proficiency in English and Spanish is required.
Two years of clerical experience.
Ability to use a personal computer and software to develop spreadsheets and databases and perform word processing.
Proficient keyboarding, file maintenance, and 10-key skills.
Ability to meet established deadlines.
Knowledge of basic accounting principles.
Effective organizational, communication, and interpersonal skills.

Responsibilities

Collect and enter attendance and PEIMS data into established databases and verify accuracy according to established procedures.
Prepare and print reports, including attendance, grades, class or personnel rosters, end-of-semester, and accounting reports.
Maintain physical and computerized student records, including cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes when applicable.
Process new student records by requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases.
Assist parents, students, and faculty with attendance questions; call parents to verify absences as needed; and report attendance problems to the designated administrator.
Process and transmit requests for student information and transcripts.
Prepare correspondence, forms, schedules, instructional materials, meeting agendas, honor rolls, graduation lists, and campus communications using a computer or typewriter.
Maintain the daily teacher attendance log and substitute-teacher records.
Monitor and process personnel time records, leave requests, and reports; compile information and submit it to the central office by established deadlines.
Maintain the school events calendar and the principal’s calendar; schedule meetings and appointments and assist with scheduling teacher conferences.
Answer and route incoming calls, take reliable messages, greet and direct campus visitors, maintain the visitor log, and issue visitor passes.
Assist parents with checking students in and out of school.
Receive, sort, distribute, or deliver mail, messages, documents, deliveries, and student materials, including homework requests.
Provide clerical assistance as needed, including preparing labels and stuffing envelopes; maintain computerized reports, employee rosters, mailing lists, and other files.
Maintain physical and computerized files, including mailing lists, student records, visitor logs, and office communications; update handbooks, policy manuals, and other documents as assigned.
Perform routine bookkeeping and basic arithmetic to maintain campus budget records; prepare and process purchase orders; and prepare and make cash deposits for activity accounts.
Maintain an activity checkbook and ledger if assigned; assist with campus budget preparation and coordination of facility meetings and campus activities.
Receive, store, and issue supplies and equipment; maintain inventory of fixed assets, equipment, and supplies.
Administer medication to students, check temperatures, and notify parents of student illness when the nurse is absent.
Maintain confidentiality.