Clerk - PEIMS

Waxahachie ISD•Waxahachie, TX

4d•Onsite

About The Position

Under direct supervision, the PEIMS Clerk performs data entry into computer databases, including Public Education Information Management System (PEIMS) data, student records, attendance, grades, and other accounting, personnel, budget, or demographic information. The role maintains and verifies records, processes student information requests, and produces reports. The position is assigned to a campus, reports to the PEIMS Director, is non-exempt, and has 207 duty days. The clerk also supports campus office operations as needed, participates in staff development, faculty meetings, and assigned special events, and maintains confidentiality. The role requires professional conduct, reliability, adaptability, and the ability to remain calm under pressure and manage frequent interruptions.

Requirements

High school diploma or GED.
Two years of data entry experience.
Ability to use a personal computer and software to develop spreadsheets and databases and perform word processing.
Proficiency in typing, keyboarding, file maintenance, and 10-key skills.
Ability to meet established deadlines.
Proficiency in handling highly confidential matters and respect for the rights and confidentiality of others.

Responsibilities

Enter alphabetic, numeric, or symbolic data from source documents using an online computer terminal or personal computer.
Collect and enter PEIMS data into established databases and verify its accuracy according to prescribed procedures.
Maintain student records and process requests for student information and transcripts.
Process new student records, including requesting transcripts and records from other schools.
Verify PEIMS data results according to provided procedures.
Recognize and correct errors in original data before processing.
Identify deficiencies in source documents and return them to the originator for correction.
Print reports using database information, including attendance reports, class or personnel rosters, end-of-semester reports, and accounting reports.
Demonstrate calmness under pressure, flexibility when routines change, reliable attendance and punctuality, respect and courtesy toward peers and visitors, and willingness to assist fellow workers.
Participate in staff development training programs to improve job performance.
Participate in faculty meetings and special events as assigned.
Assist in the campus office as needed.
Maintain confidentiality.
Perform other duties assigned by the supervisor or another administrator that are consistent with the position's general requirements and qualifications.