Bilingual Secretary to Secondary Principal- Ochoa Middle School

Pasco School District 1•Washington, WA

1d•Onsite

About The Position

The Bilingual Secretary to the Secondary Principal provides secretarial and administrative support for Ochoa Middle School and its administrators. The position serves as a liaison among administrative staff, district personnel, students, families, and the public; maintains records and schedules; assists with student needs and activities; and supports building operations, budgets, purchasing, facilities requests, and communications. The role also assists with student supervision and may provide first aid and administer medication to meet students’ immediate health needs. The position is scheduled for 7.5 hours per day, Monday through Friday, on a 200-day calendar. The listed salary is $27.27–$30.07 per hour. Additional hourly compensation is listed for associate and bachelor’s degrees. New hires are conditional upon passing a fingerprint screening.

Requirements

High school diploma or equivalent.
Bilingual and/or biliterate in Spanish.
Passing score of B on the district-administered clerical test.
Passing score on the district-administered bilingual test.
Typing-test accuracy of at least 50 words per minute.
Knowledge of general office equipment, including computers, copiers, laminators, telephones, scanners, paper cutters, book-covering materials, and step ladders.
Knowledge of proper written and spoken English, including grammar, spelling, and punctuation.
Ability to maintain detailed and accurate records.
Skill in operating standard office equipment and basic computer applications.
Ability to sit and/or stand for prolonged periods.
Ability to understand and carry out verbal and written instructions.
Knowledge of general ASB rules, policies, and regulations.
Knowledge of cash-handling procedures.

Nice To Haves

Prior job-related experience is preferred but not required.
Experience working in a K–12 setting is preferred but not required.

Responsibilities

Assist with first aid and medication administration to meet students’ immediate health needs.
Assist with building events, activities, and conferences.
Collect, post, process, and reconcile student fines, fees, ASB-related, athletic, and general activity payments; provide receipts and ensure accurate posting.
Act as a liaison among administrative staff, district personnel, students, and the public.
Issue, track, and monitor building keys.
Maintain records, schedules, files, rosters, and staffing lists in appropriate information systems.
Prepare correspondence, letters, notifications, program inquiries, and other documents, and verify policy content with a supervisor as needed.
Assist with projects to meet building needs and requirements.
Follow district procedures for procurement of supplies, equipment, printing, and maintenance services; place orders and receive office supplies.
Document and track maintenance requests and work orders; contact maintenance or facilities for repairs and emergency assistance involving safety, security, or hazardous situations.
Review and schedule facility-use requests for events.
Schedule appointments and meetings for the principal or principals.
Greet visitors, students, parents, and district personnel; answer phones, take messages, respond to voicemails, and forward calls, including calls for other departments.
Distribute student schedules and assist with student checkout throughout the school year.
Assist with student bus routes by using maps or schedules provided by the Transportation Department and contacting appropriate departments for help when needed.
Provide secretarial review of discipline letters, the student handbook, and the faculty handbook.
Provide radio and audio contact with police, security, and administrators during lunch periods and throughout the day.
Submit or approve requests under supervisor direction, including purchase orders, requisitions, travel authorizations and reimbursements, personnel absences, substitute requests, field trips, extra-duty pay requests, and other approval workflows.
Support review of building and program budgets, including entering or requesting journal vouchers in accordance with fiscal procedures, tracking data changes, reporting errors or negative balances to administration, and ensuring charges are accurate.
Participate in district meetings to communicate information and obtain feedback or direction.
Maintain office-supply inventory and distribute documents and materials to staff, students, and parents.
Perform secretarial duties supporting daily building and administrator activities.
Assist with student supervision to help ensure a safe and productive learning environment.
Assist other personnel as needed and perform other duties assigned within the scope of the position.