Bids & Quotes Manager

Thomas Scientific•,

3d•$80,000 - $100,000

About The Position

The Bids & Quotes Manager leads the team responsible for preparing Thomas Scientific’s bids, RFP responses, and large quotes for research, clinical, government, and industrial customers. The role ensures bids are accurate, submitted on time, compliant with customer requirements, and priced in line with company pricing strategy and margin targets. Reporting to the Director of Sales Operations, the manager leads one analyst and works closely with Pricing, sales teams, and Supply Chain to win profitable business.

Requirements

Bachelor’s degree in Business, Supply Chain, or a related field, or equivalent experience.
5+ years in bids and proposals, contract administration, sales operations, or quoting, including 1+ year leading people or projects.
Experience managing RFPs and formal bids, including public sector or institutional bids.
Strong understanding of pricing, margin, and contract terms.
Advanced Excel skills and experience with an ERP and a CRM.
Highly organized, with a track record of meeting firm deadlines.
Clear writing and communication skills with sales, pricing, and customer teams.

Nice To Haves

Experience in B2B distribution, especially laboratory, scientific, healthcare, or industrial supplies.
Experience with government, university, hospital, or group purchasing (GPO) contracts.
Familiarity with e-procurement systems and customer bid portals.
APMP (Association of Proposal Management Professionals) or similar certification.
Experience with Salesforce.

Responsibilities

Manage the full bid process for RFPs, RFQs, tenders, and contract bids, from intake through submission.
Review bid requirements, terms, and deadlines, and coordinate input from sales, pricing, supply chain, and finance.
Track open bids and quotes in a pipeline with clear owners and due dates.
Maintain a library of standard responses, company documents, certifications, and compliance forms.
Oversee preparation of large and complex quotes, including multi-line and multi-supplier quotes.
Work with the Pricing team to price bids within discount rules and margin targets, and route exceptions for approval.
Coordinate with Purchasing and suppliers on special pricing, product availability, and lead times.
Ensure awarded bids are loaded correctly into ERP, quoting, and CRM systems.
Hand off awarded contracts to sales and customer experience teams with clear terms and pricing.
Track contract expiration and renewal dates, and start renewal bids on time.
Set and report service levels for quote turnaround time and accuracy.
Track bid volume, win rate, awarded revenue, and margin by customer, segment, and salesperson.
Review lost bids to identify patterns and improve future responses.
Hire, coach, and develop the Bids & Quotes Analyst.
Set priorities and workload for incoming bid and quote requests.
Document and improve bid and quote processes and tools.