Bid Coordinator

Aston Carter•Greenville, SC

1d•$28 - $30•Hybrid

About The Position

The Bid Coordinator supports a busy project and estimating team by coordinating bid-related activities, maintaining project information, and helping ensure deadlines are met. The role manages bid and project activities from initial opportunity through submission, maintains project information in Salesforce and other internal systems, and supports project documentation and communication. It is suited to an organized, detail-oriented professional who can coordinate multiple projects in a fast-paced, deadline-driven environment. The position is based in Greenville, South Carolina, with a hybrid schedule: onsite Monday through Thursday and remote on Friday. Hours are 8:00 a.m. to 5:00 p.m. This is a six-month contract position paying $28.00 to $30.00 per hour. Eligible benefits for the temporary role may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave.

Requirements

At least 2 years of administrative, project coordination, or office support experience.
Strong proficiency with Microsoft Word, Excel, Outlook, the Microsoft Office Suite, and Windows operating systems.
Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Ability to multitask and manage competing priorities in a deadline-driven environment.
Ability to work independently while maintaining attention to detail.
Strong data entry and document management skills.

Nice To Haves

Experience with Salesforce or other CRM systems.
Experience reviewing construction plans and specifications.
Construction, engineering, estimating, or project support experience.
Previous experience in bid coordination or proposal support environments.

Responsibilities

Coordinate bid and project activities from initial opportunity through submission.
Set up and maintain project information in Salesforce and other internal systems.
Review project plans and specifications to identify scope requirements at a high level.
Maintain bid lists, project databases, and tracking tools, keeping information accurate and up to date.
Download, organize, and distribute project files, drawings, and specifications.
Create and maintain electronic project folders and shared calendars.
Manage bid notifications and communication with internal stakeholders.
Perform accurate data entry, record maintenance, and database updates.
Prepare weekly reports and project status updates.
Support estimating and project teams with administrative tasks and deadline management.
Keep project documentation organized, accessible, and compliant with company procedures.