Bid Coordinator

Endera•Ottawa, OH

1d•Onsite

About The Position

The Bid Coordinator sources procurement opportunities and leads the preparation and submission of proposals in response to RFPs, RFQs, and RFIs. Working with cross-functional proposal team members, this role manages the proposal development process to deliver compelling, compliant, well-written submissions on time. The position researches, writes, and produces a high volume of client-facing documentation for a range of company products and collaborates with internal stakeholders, including Production Management, Sales, Supply Chain, Engineering leads, and other subject matter experts. The Bid Coordinator is expected to demonstrate strong writing skills, attention to detail, creativity, and the ability to work independently and collaboratively. The successful candidate is a self-starter and multitasker who works well under pressure, follows through on tasks, leads by example, and keeps the team informed of changes.

Requirements

Ability to work across organizations with effective communication, leadership, and project management skills.
Proven attention to detail.
Excellent writing, grammar, and spelling ability.
Excellent presentation and written and oral communication skills.
Ability to work in a deadline-conscious, results-driven environment.
Proven track record.
Ability to lead, motivate, and encourage team members.
Customer service orientation.
Ability to solve problems swiftly.
Expertise in Excel.
Solid knowledge and application of ERP/MRP planning and purchasing module utilization.
Excellent organizational, analytical, and communication skills.
Bachelor’s degree from a four-year college or university, or 5–7 years of related experience and/or training, or an equivalent combination of education and experience.

Responsibilities

Act as the central point of contact for assigned proposals.
Analyze RFQs, RFPs, and RFIs to create proposal outlines and development plans.
Lead proposal kickoff and debrief meetings, and prepare proposal plans, schedules, outlines, and compliance matrices for all phases of development.
Develop winning themes, value propositions, strengths, risk reducers, and differentiated solutions for proposal outlines.
Work with Engineering, Supply Chain, and Production Management to formulate win strategies and themes, taking into account strategic relationships and competitor intelligence, and ensure these are articulated throughout proposals.
Facilitate cross-functional brainstorming and solution development, providing tactical advice and guidance and helping drive strategies and solutions for winning submissions.
Solicit management reviews and approvals during proposal development.
Monitor proposal content for compliance with RFP requirements, evaluation criteria, and technical requirements.
Lead or support development and submission of bid responses in collaboration with Sales, internal experts, and contractors as needed.
Research and gather corporate, product, and other standard information for proposals.
Maintain and improve the library of reusable components, templates, and processes to reduce response time and improve the quality of future bids.
Inform product strategy research performed by the Bids & Proposals Executive Director.