Bid Analyst

Aston Carter•Riverside, CA

4d•$82,000 - $92,000•Onsite

About The Position

The Bid and Proposal Coordinator manages and coordinates responses to public and private sector solicitations, including RFPs, IFBs, and RFQs for bus parts and components. The role ensures proposals are compliant, competitive, financially sound, and submitted on time, while serving as a liaison between internal departments and external stakeholders. Responsibilities include analyzing solicitation and contract documents, assessing legal and financial requirements and risks, coordinating proposal activities, maintaining bid records and supporting materials, and preparing management reports. The coordinator also supports contract awards and administration, continuous improvement, and coordination with procurement and shipping teams to help ensure materials are delivered on schedule. This is a permanent, direct-placement role based fully onsite in Riverside, California, Monday through Friday, 8:00 AM to 5:00 PM, with some flexibility to start earlier. The position involves frequent walking on the production floor and requires protective shoes. It collaborates with purchasing, operations, engineering, production, and other departments. The company is implementing an ERP system and processes are evolving amid increased workload and recently awarded projects, so adaptability and a growth mindset are important. The listed pay range is $82,000–$92,000 per year. The posting describes a comprehensive benefits package, paid time off, 12 paid holidays, an employee referral program, and career growth and development opportunities.

Requirements

At least 3 years of experience in bid analysis, proposal management, contract administration, pricing analysis, procurement, or a related field.
Strong understanding of contract analysis, solicitation review, and proposal development.
Ability to interpret complex legal agreements, contractual terms and conditions, and procurement regulations.
Ability to evaluate financial requirements, pricing structures, payment terms, bonding requirements, and other commercial provisions associated with solicitations.
Strong analytical, critical-thinking, and problem-solving skills, with exceptional attention to detail.
Experience working with ERP systems, quoting platforms, and proposal management tools.
Proficiency in Microsoft Office, particularly Excel for financial analysis.
Adaptability to changing processes and workload; a growth mindset is essential.
Protective shoes are required for frequent walking on the production floor.

Nice To Haves

Experience in the automotive, aerospace, or construction industries, particularly with public sector procurement.
Experience supporting contract negotiations and conducting solicitation compliance reviews.
Knowledge of manufacturing, transportation, public sector procurement, or related industries.

Responsibilities

Review and monitor customer procurement portals daily for bid opportunities, solicitations, amendments, and contract updates.
Analyze solicitation packages, including RFPs, IFBs, RFQs, contracts, specifications, terms and conditions, insurance requirements, and financial obligations.
Conduct legal and financial reviews of bid documents to identify risks, compliance requirements, exceptions, and items requiring management review.
Track bid opportunities in internal reporting tools and databases, maintaining accurate records of deadlines, status updates, awards, and submissions.
Coordinate bid activities and timelines to ensure proposal requirements are completed accurately and submitted by required deadlines.
Work with internal and external stakeholders.
Identify contractual risks and collaborate with management and legal counsel on acceptable deviations, exceptions, or alternative language.
Ensure proposals comply with customer requirements, company policies, regulatory requirements, and contractual obligations.
Maintain bid libraries, templates, standard forms, certifications, and supporting documentation.
Develop and implement best practices, processes, and standardized templates to improve bid preparation and contract review.
Prepare executive summaries and bid analysis reports covering legal, financial, operational, and compliance considerations for management review.
Monitor contract award notifications and assist with post-award documentation and contract administration.
Support continuous improvement initiatives in proposal management, contract compliance, and business development processes.
Coordinate with procurement and shipping teams to ensure timely delivery of materials.
Monitor delivery schedules, follow up on shipment status, and proactively resolve fulfillment issues.