Bid Analyst

Singer Foodservice Equipment and Supplies•Bellmawr, NJ

About The Position

Singer Equipment Company, a foodservice equipment and supplies distributor serving customers throughout the United States, is seeking a detail-oriented Bid Analyst to support public- and private-sector bidding activities. The role identifies and evaluates bid opportunities, analyzes solicitation requirements, coordinates submissions, supports pricing strategies, and oversees billback and rebate processes. The Bid Analyst works closely with the Bid and GPO Manager and teams across sales, purchasing, finance, manufacturers, and other functions to help ensure bids are accurate, competitive, and compliant. The position covers bid opportunity research and analysis; solicitation and contract review; bid coordination and submission; pricing support; billback and rebate administration; reporting; and process improvement. The ideal candidate is organized and analytical, comfortable working with numbers and large volumes of information, and able to communicate effectively with internal and external stakeholders. Experience in procurement, bidding, distribution, construction, or contract pricing is preferred but not required.

Requirements

Strong analytical, organizational, reading comprehension, and attention-to-detail skills.
Excellent written and verbal communication skills.
Ability to manage competing priorities, meet firm deadlines, and work effectively with multiple departments.
Proficiency in Microsoft Excel, including formulas, sorting, filtering, lookups, macros, and pivot tables.
Ability to learn electronic procurement portals, ERP systems, and bid-management platforms.
Sound judgment and the ability to identify contractual, financial, and operational risks.
Strong initiative, accountability, adaptability, and collaborative problem-solving skills.
Willingness and eligibility to obtain a Notary Public commission after hire.

Nice To Haves

Bachelor’s degree in business, finance, accounting, supply chain, construction management, public administration, or a related field.
Experience in bid analysis, procurement, contract administration, pricing, estimating, finance, sales operations, or a related analytical role.
Current Notary Public commission.

Responsibilities

Research and identify public- and private-sector bid opportunities through procurement portals, agency websites, cooperative purchasing programs, and other sources.
Evaluate opportunities based on scope, geography, contract requirements, competition, profitability, operational capacity, and strategic fit.
Maintain a pipeline of upcoming bids, renewals, pre-solicitation opportunities, and deadlines.
Review solicitations, contracts, specifications, drawings, and addenda to identify requirements, risks, compliance obligations, and pricing considerations.
Prepare bid summaries, compliance checklists, assignments, and submission timelines.
Coordinate bid activities across sales, purchasing, estimating, project management, finance, legal, operations, and manufacturers.
Collect pricing, product information, lead times, technical documentation, certifications, and required signatures.
Prepare and submit accurate, complete, and responsive bid packages through electronic portals, email, or physical delivery.
Track questions, addenda, approvals, deadlines, and submission confirmations, and maintain organized records of bids, awards, contracts, and correspondence.
Assist with post-award implementation, contract setup, renewals, extensions, and reporting.
Support competitive and profitable pricing strategies by analyzing product costs, freight, installation, escalation risks, manufacturer programs, rebates, billbacks, and margins.
Review historical pricing, prior bid results, competitive information, and market conditions; identify pricing inconsistencies, missing costs, and margin concerns.
Assist with post-bid reviews to evaluate results and identify opportunities for improvement.
Oversee billback processes from initial setup through reconciliation, verifying awarded items, customer pricing, manufacturer programs, contract dates, and reimbursement amounts.
Coordinate with manufacturers, purchasing, sales, finance, and accounts receivable to resolve billback discrepancies.
Monitor outstanding billbacks, credits, rebates, and supporting documentation, and help improve process controls, reporting, and accountability.
Maintain reports on bid volume, win rates, contract value, margins, billback recovery, renewals, and outstanding action items.
Standardize bid-management procedures, templates, checklists, and file organization.
Identify opportunities to improve efficiency through automation, data analysis, and better use of procurement tools.
Support departmental planning and the growth of Singer’s contract and bid business.