Bid Analyst

Singer Equipment Company Talent Acquisition•Bellmawr, NJ

2d•$50,000 - $70,000

About The Position

Singer Equipment Company is seeking a detail-oriented Bid Analyst to support public- and private-sector bidding activities. The role identifies and evaluates bid opportunities, analyzes solicitation requirements, coordinates submissions, supports pricing strategies, and oversees billback and rebate processes. The Bid Analyst works with the Bid and GPO Manager, sales, purchasing, finance, manufacturers, and other internal teams to ensure bids are accurate, competitive, and compliant. The position also supports post-award implementation, reporting, and improvements to bid-management processes. Experience in procurement, bidding, distribution, construction, or contract pricing is preferred but not required.

Requirements

Strong analytical, organizational, reading comprehension, and attention-to-detail skills.
Excellent written and verbal communication skills.
Ability to manage competing priorities, meet firm deadlines, and work effectively with multiple departments.
Proficiency in Microsoft Excel, including formulas, sorting, filtering, lookups, macros, and pivot tables.
Ability to learn electronic procurement portals, ERP systems, and bid-management platforms.
Sound judgment and ability to identify contractual, financial, and operational risks.
Strong initiative, accountability, adaptability, and collaborative problem-solving skills.
Must be willing and eligible to obtain a Notary Public commission after hire; company support is provided.

Nice To Haves

Bachelor’s degree in business, finance, accounting, supply chain, construction management, public administration, or a related field; preferred but not required.
Experience in bid analysis, procurement, contract administration, pricing, estimating, finance, sales operations, or a related analytical role; preferred but not required.
Current Notary Public commission.
Experience in procurement, bidding, distribution, construction, or contract pricing.

Responsibilities

Research and identify public and private bid opportunities through procurement portals, agency websites, cooperative purchasing programs, and other sources.
Evaluate opportunities based on scope, geography, contract requirements, competition, profitability, operational capacity, and strategic fit.
Maintain a pipeline of upcoming bids, renewals, pre-solicitation opportunities, and deadlines.
Review solicitations, contracts, specifications, drawings, and addenda to identify requirements, risks, compliance obligations, and pricing considerations.
Prepare bid summaries, compliance checklists, assignments, and submission timelines.
Coordinate bid activities across internal departments and manufacturers.
Collect pricing, product information, lead times, technical documentation, certifications, and required signatures.
Prepare and submit accurate, complete, and responsive bid packages through electronic portals, email, or physical delivery.
Track questions, addenda, approvals, deadlines, and submission confirmations; maintain organized bid, award, contract, and correspondence records.
Assist with post-award implementation, contract setup, renewals, extensions, and reporting.
Support competitive and profitable pricing strategies by analyzing costs, freight, installation, escalation risks, manufacturer programs, rebates, billbacks, and margins.
Review historical pricing, prior bid results, competitive information, and market conditions; identify pricing inconsistencies, missing costs, and margin concerns.
Assist with post-bid reviews to evaluate results and identify improvement opportunities.
Oversee billback processes from setup through reconciliation; verify awarded items, customer pricing, manufacturer programs, contract dates, and reimbursement amounts.
Coordinate with manufacturers, purchasing, sales, finance, and accounts receivable to resolve discrepancies; monitor outstanding billbacks, credits, rebates, and documentation.
Maintain reports on bid volume, win rates, contract value, margins, billback recovery, renewals, and outstanding action items.
Standardize bid-management procedures, templates, checklists, and file organization; identify opportunities to improve efficiency through automation, data analysis, and procurement tools.
Support departmental planning and growth of Singer’s contract and bid business.