Bid Analyst

El Paso Community College•El Paso, TX

11d•Onsite

About The Position

The Bid Analyst manages the College’s entire competitive solicitation process. Under minimal supervision, the position creates accurate, professional, and complex procurement and contract documents in accordance with College policies and procedures and applicable state and federal law. In-person work on campus is an essential function. The role coordinates solicitation planning and administration, including use of the Bonfire eProcurement portal, advertising and posting solicitations, managing offers and evaluations, preparing related documentation and Board Agenda materials, and documenting and archiving the process. The position also supports Buyers, maintains vendor contacts, audits solicitation files, and may perform additional duties in support of the Purchasing Department. The position includes vendor tours of District properties and facilities. These tours may involve climbing ladders and stairs, walking on roofs and other elevated surfaces, navigating tight or dark spaces, and extended walks across campuses and facilities in varying weather and temperatures, with limited rest. This is a security-sensitive position and the successful applicant will be subject to a criminal background check.

Requirements

Associate’s degree and four years of related experience, preferably in a purchasing department setting, or an equivalent combination of education and experience demonstrating the required knowledge, skills, and abilities.
Submit a transcript reflecting completed coursework and conferred degrees; applicants must be fully qualified at the time of application.
Be detail oriented.
Expert-level experience with Microsoft Office Suite.
Ability to read and comprehend documents related to competitive procurement solicitations.
Extremely effective analytical skills.
Ability to take initiative and work independently across all areas of responsibility.
Ability to develop a working calendar and set timelines.
Ability to communicate effectively with vendors and all levels of the organization.
Knowledge of Texas purchasing statutes applicable to junior colleges.
Ability to use the web-based Bonfire eProcurement portal.
Meet the physical demands of the position, including frequent standing, walking, reaching, climbing or balancing, stooping, kneeling, crouching, or crawling, and lifting or moving up to 10, 25, and 50 pounds.
Ability to perform vendor tours that may involve ladder and stair climbing; walking on roofs and elevated surfaces; navigating tight, dark spaces; and extended walks in varied weather and temperatures with little time to rest.
Successful completion of a criminal background check, as applicable under law and College policy.
Provide documentation verifying employment authorization eligibility and identity before employment.
Submit required academic transcripts with the application; foreign transcripts require the specified English translation and equivalency evaluation.

Responsibilities

Create and manage competitive solicitations through the Bonfire eProcurement portal, including Requests for Proposals, Requests for Competitive Sealed Proposals, Requests for Qualifications, and supporting specifications.
Ensure solicitations comply with College policies and procedures and applicable state and federal law.
Monitor and enforce the College’s solicitation rules and regulations.
Conduct solicitation planning meetings with Buyers and the Director of Purchasing.
Develop solicitation schedules and initiate requests after review with Buyers and the Director of Purchasing.
Oversee solicitation logistics, including creating and advertising solicitations, issuing copies, and monitoring receipt.
Coordinate and document receipt of offers.
Post solicitations on the College website.
Document and oversee offer openings, pre-proposal conferences, and offer evaluations.
Create related documents, including Bid Tabulations and Weights and Criteria Scores.
Document and archive the entire solicitation process.
Prepare documents for the Board Agenda.
Walk interested vendors through District properties and facilities, record vendor questions, and document responses from College personnel.
Maintain a log of interested vendors and contact them when solicitations for services they provide are advertised.
Conduct periodic audits of competitive solicitation files for compliance with file and archiving requirements.
Assist Buyers with solicitation-related processes.
Perform additional duties as required in support of Purchasing Department functions.