Benefits Coordinator

FRC•Fairfax, VA

2d•Hybrid

About The Position

Fairfax Radiology Centers is seeking a Benefits Coordinator to serve as the primary benefits liaison between its Human Resources team and Fairfax Radiological Consultants, PLLC. The role provides physicians and staff with personalized support across benefits enrollment, qualifying life events, leave, retirement, disability, and complex benefits questions. It also coordinates benefits administration, leave processes, reporting, communications, and collaboration with benefit providers and internal teams. The position is based in Fairfax, Virginia, and is hybrid, with in-office work on Mondays and Thursdays. The schedule is Monday through Friday, 8:30 AM to 5:00 PM. It is classified as full-time and exempt. Compensation is $61,200–$82,800 per year, depending on qualifications and experience.

Requirements

Bachelor’s degree and at least 3 years of benefits administration experience, or a comparable combination of education and experience.
At least 2 years of experience working with HR information systems.
Working knowledge of Leave Administration.
Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
Strong attention to detail and comfort working with data, reports, and confidential information.
Excellent verbal and written communication skills.
Strong organizational and problem-solving abilities.
A service-focused approach and the ability to explain complex benefits information clearly and approachably.

Nice To Haves

HR or benefits experience supporting a physician practice, law firm, employee-owned organization, or similar professional environment.
Experience with Paylocity and/or ADP.
A professional Human Resources or benefits certification.

Responsibilities

Serve as the primary benefits liaison between Fairfax Radiology Centers Human Resources and Fairfax Radiological Consultants.
Help physicians and staff understand and navigate medical, dental, vision, HSA, FSA, disability, life and AD&D insurance, voluntary benefits, COBRA, retiree benefits, and 401(k) plans.
Respond to benefits questions and assist with claims, coverage, and membership issues.
Conduct physician benefits orientations and complete profit-sharing calculation worksheets.
Liaise with insurance providers regarding disability and death benefits.
Manage physician retiree benefits and COBRA administration in partnership with the vendor.
Coordinate benefit enrollments, terminations, qualifying life event changes, and other updates.
Track physician shareholder status changes and update applicable systems and records.
Ensure dependent, beneficiary, and emergency contact information is complete and current.
Review and approve benefit vendor invoices and resolve discrepancies.
Maintain accurate administrative procedures and workflows for physician and staff benefits.
Support annual benefit renewal activities and share physician and staff feedback and industry best practices.
Administer FMLA and other leaves of absence for physicians and staff.
Communicate requirements, timelines, and next steps throughout the leave process.
Maintain accurate leave tracking and documentation, and partner with HR leadership on complex or unusual leave situations.
Run reports through Paylocity and ADP and ensure benefit information is consistent across systems.
Prepare biweekly and monthly benefits deduction reports.
Maintain the physician practice Benefits Dashboard.
Run and review benefits enrollment reports, identify discrepancies, and follow through until they are resolved.
Prepare agendas and lead monthly benefits meetings with the Fairfax Radiological Consultants administrative team.
Develop and distribute benefits and compliance communications.
Review benefit summaries and supporting materials for accuracy and clarity.
Maintain confidentiality and ensure compliance with HIPAA and applicable benefits laws and regulations.
Support broader HR initiatives, including employee appreciation, wellness, community activities, and other team projects.