Behavior Department Administrative Assistant

Chrysalis • North Las Vegas, NV

4d • $15 - $19

About The Position

Chrysalis supports people with intellectual and developmental disabilities in achieving greater independence and quality of life, guided by its values of Respect, Safety, Fun, Mentoring, and Accountability. The Behavior Department Administrative Assistant provides administrative, data-management, documentation, quality-assurance, and field support to Behavior Analysts and the Behavior Department. The role helps maintain accurate behavioral data and records, prepare required documentation and materials, monitor deadlines, and support consistent implementation of established Behavior Support Plans. It works under the direction of Behavior Analysts and department leadership; the position does not independently develop or modify Behavior Support Plans or make clinical treatment decisions.

The position combines office-based work with regular visits to residential homes and day programs. Responsibilities include collecting and reviewing data, auditing and maintaining records, preparing committee and Person-Centered Service Plan materials, supporting staff competency documentation, and completing assigned observations and integrity checks. The assistant communicates findings and concerns to the assigned Behavior Analyst and maintains strict confidentiality of protected information.

This is a full-time, hourly, non-exempt position, primarily scheduled Monday through Friday, paying $14.00–$17.50 per hour. Starting pay within the range may vary based on relevant education, experience, qualifications, and demonstrated skills. Chrysalis encourages continued education and professional development, and advancement opportunities may be available as employees gain experience and qualify for other positions.

Requirements

• Meet one of the following qualification pathways: a bachelor's degree in Human Services or a related field and at least one year of direct experience working with individuals with intellectual and/or developmental disabilities; or at least two years of human services experience.
• Be at least 18 years of age.
• Communicate effectively in verbal and written formats.
• Demonstrate strong organizational skills and attention to detail.
• Prioritize multiple responsibilities and consistently meet established deadlines.
• Accurately collect, enter, organize, review, and maintain data and documentation.
• Be proficient with Microsoft Word, Excel, email, and basic computer applications.
• Be able to learn and effectively use required electronic documentation and data-management systems.
• Work independently while following established procedures and direction from Behavior Analysts and department leadership.
• Interact professionally and respectfully with individuals receiving services, employees, guardians, outside professionals, and state representatives.
• Maintain strict confidentiality and appropriately handle sensitive information.
• Be willing and able to work in office, residential, and day-service settings.
• Human services experience must involve the direct provision, coordination, supervision, or support of services promoting human well-being, development, education, independence, functioning, safety, or quality of life. General customer service, retail, hospitality, or administrative experience alone does not qualify unless responsibilities demonstrate a substantive human services component.

Nice To Haves

• Qualification to drive for Chrysalis is strongly preferred but not required.
• Strong attention to detail and ability to identify missing or inconsistent information.
• Strong general writing, proofreading, and documentation skills.
• Comfort working with numerical data, spreadsheets, graphs, and basic data analysis.
• Ability to create professional documents, forms, spreadsheets, and visual materials.
• Strong interpersonal and communication skills, including professional phone, email, and in-person communication.
• Ability to manage multiple projects and changing priorities.
• Ability to follow detailed procedures and recognize when questions or concerns should be referred to a Behavior Analyst or supervisor.
• Ability to accept feedback, ask questions, and learn new skills.
• Ability to work effectively independently and as part of a collaborative team.

Responsibilities

• Collect, organize, enter, and maintain behavioral data for assigned caseloads; track weekly data submissions and follow up on missing documentation.
• Review and analyze behavioral data for assigned treatment periods, compare progress across reporting periods as directed, and prepare monthly Behavior Progress Notes and data summaries for Behavior Analyst review.
• Prepare and distribute monthly behavioral data and documentation according to established timelines.
• Audit behavior books, electronic records, white files, and other required behavioral documentation.
• Review Behavior Support Plans, Support Guidelines, consents, rights restrictions, and related documents for consistency and current information; identify and report missing, expired, incomplete, or inconsistent documentation.
• Scan, organize, file, and maintain behavioral documentation in required electronic and physical locations.
• Create and update Behavior Analyst-approved data sheets, competency tests, integrity checks, incentive boards, visual supports, token systems, and other supplemental materials.
• Assist with updating behavioral documentation and materials following revisions to Behavior Support Plans and ensure current materials are available in assigned residential and day-service settings.
• Visit residential homes and day programs for assigned observations, audits, and person-specific integrity checks; review staff knowledge using approved procedures and verify current plans and materials are available.
• Document visit findings and communicate results or concerns to the assigned Behavior Analyst; interact professionally and respectfully with individuals receiving services.
• Receive, review, grade, and maintain Behavior Support Plan and Support Guideline competency tests using established scoring procedures; compare them with current plans and communicate concerns or potential training needs.
• Track upcoming Human Rights Committee and Behavior Intervention Committee reviews; prepare packets and supporting documents for Behavior Analyst review.
• Attend HRC/BIC meetings as assigned to take notes, maintain finalized minutes and supporting records, and help track committee follow-up.
• Prepare Behavior Department materials for Person-Centered Service Plan meetings and coordinate with Behavior Analysts to ensure required documents are current before packets are finalized.
• Assemble, copy, organize, upload, and maintain completed PCSP behavior packets according to procedures and timelines.
• Monitor email, Teams communications, assigned tasks, deadlines, and follow-up items; maintain organized electronic and physical records.
• Assist with audits and tracking of behavior-related reinforcement funds and supporting documentation as assigned.
• Communicate professionally with Behavior Analysts, Behavior Analysts in Training, Direct Support Staff, House Managers, Associate Directors, Support Coordinators, guardians, and other interdisciplinary team members.
• Maintain strict confidentiality and follow Chrysalis policies, procedures, the Provider Code of Conduct, and applicable DRC requirements.
• Complete other Behavior Department responsibilities as assigned by Behavior Analysts, the Clinical Director, Area Director, or other authorized leadership.

Benefits

• Employees are encouraged to pursue continued education and professional development.
• Opportunities for advancement may be available within the Behavior Department and throughout the Chrysalis organization as employees gain experience and meet qualifications for other positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level