Administrative Assistant - Credit Department

Venturi Supply LLC•Fort Worth, TX

4d•$18 - $21

About The Position

The Administrative Assistant provides administrative and office support to the Credit Department. The role serves as a primary contact for calls across four branch locations, assists customers and visitors, and handles mail and a range of document-management, billing, credit, and accounts payable and receivable tasks. The assistant processes customer credit applications and account setup, maintains shipping records, supports invoice accuracy and payment records, and contributes to cross-functional projects as needed.

Requirements

High school diploma or GED required.
Computer literacy and proficiency with MS Office 365.
Effective written and verbal communication skills.
Ability to thrive in a collaborative team environment.
Detail-oriented work style and ability to manage multiple priorities while maintaining a consistent work approach.
Ability to pass a background check, MVR check, and drug test.
Physical requirement: sit for most of the shift.

Nice To Haves

College degree preferred.
Five or more years of administrative assistance experience in the same or a similar industry preferred.

Responsibilities

Serve as the primary point of contact for incoming phone calls across four branch locations, communicating professionally and courteously.
Respond to customer inquiries, address customer needs, and resolve issues in a timely manner.
Greet and assist on-site visitors.
Receive, sort, and distribute incoming mail to appropriate departments.
Investigate and resolve invoicing discrepancies.
Index ACH payments and check transactions for accurate recordkeeping.
Coordinate facility-related service requests with the Maintenance Board.
Scan and organize daily operational documents, including counter sales, transfers, pick tickets, and receipts.
Manage Customer Proof of Delivery (POD) documentation for all locations.
Process customer credit applications by obtaining references, submitting documentation for approval, and setting up new accounts.
Maintain and update customer shipping address records upon request.
Print and index Direct Ship purchase orders and order acknowledgments in the appropriate Doclink folders.
Assist with identifying and documenting vendor freight charges for customer orders.
Support the invoice process and related Accounts Receivable functions.
Securely and accurately enter vendor ACH bank details.
Review and reconcile vendor statements to ensure payment accuracy.
Print and upload vendor invoices into the document imaging system for digital filing.
Contribute to cross-functional projects and provide administrative support as needed.

Benefits

Benefits begin on the first of the month following 30 days of employment.
Two medical plans, including an HSA-qualified plan, with virtual care.
Dental and vision coverage, including children's orthodontia.
HRA reimbursement eligibility.
Employer-paid life and long-term disability insurance.
401(k) plan with pre-tax and Roth options and an employer matching contribution.
Ten paid holidays.
PTO accrual beginning on the first day.
Flexible workplace culture with career growth opportunities.
Employee Assistance Program with 24/7 support for employees and families.
Resources for mental, emotional, and financial well-being.