Banquet Coordinator

Town & Country Resort•San Diego, CA

6d•$24 - $26

About The Position

As a Banquet Coordinator at an expansive resort, you will support the successful execution of events across 295,000 sq. ft. of meeting and banquet space. Working alongside a team of over 100 banquet professionals, you will coordinate administrative tasks, event logistics, and interdepartmental communication to help ensure seamless delivery of service. The role calls for strong organizational skills, exceptional attention to detail, and advanced experience with Excel and Google Docs. Banquet or hospitality experience is highly preferred.

Requirements

Advanced proficiency in Excel and Google Docs.
Excellent organizational, communication, and multitasking skills.
Ability to maintain professionalism and confidentiality when handling sensitive information.
Strong attention to detail and ability to work in a fast-paced, high-volume environment.
Flexibility to work weekends, holidays, and early or late shifts as needed.
Ability to sit, stand, walk, and move around the property for extended periods.
Ability to occasionally lift, push, and pull up to 30 lbs.
Ability to climb stairs, bend, stoop, and reach to access storage and event setups.
Comfort working in indoor and outdoor event spaces in varying weather conditions.
Ability to move between administrative work and on-floor support in a fast-paced environment.

Nice To Haves

At least 2 years of banquet, event operations, or hotel administrative experience.
Knowledge of event orders, room setups, and banquet operations.
Experience with scheduling software and timekeeping platforms such as HotSOS or Kronos.

Responsibilities

Provide primary administrative support to the Banquet leadership team.
Create, update, and distribute daily and weekly event orders, staff schedules, setup diagrams, and tracking logs.
Manage and maintain banquet reports, checklists, and staffing documentation using Excel and Google Docs.
Track event details, including room setups, timelines, and equipment needs, and promptly communicate changes to relevant teams.
Support inventory tracking and ordering of supplies and banquet equipment.
Collaborate with Event Services, Culinary, Housekeeping, and Engineering to support accurate setups and smooth operations.
Assist with onboarding documentation, timekeeping reviews, and employee communication.
Attend pre-convention and pre-shift meetings to support the operations team and clients.
Assist with payroll support, labor reports, and post-event reconciliation.
Provide exceptional service and professional communication in guest and internal interactions.