Banquet Coordinator

CoralTree Hospitality•San Diego, CA

About The Position

The Banquet Coordinator provides administrative and operational support to the Banquet leadership team at an expansive resort with 295,000 sq. ft. of meeting and banquet space and a team of over 100 banquet professionals. The role coordinates event logistics and communication across departments to help ensure events are delivered smoothly and with world-class service. It requires strong organizational skills, attention to detail, and advanced proficiency in Excel and Google Docs. Banquet or hospitality experience is highly preferred.

Requirements

Advanced proficiency in Excel and Google Docs.
Excellent organizational, communication, and multitasking skills.
Ability to maintain professionalism and confidentiality with sensitive information.
Strong attention to detail and ability to thrive in a fast-paced, high-volume environment.
Ability to work weekends, holidays, and early or late shifts as needed.
Ability to sit, stand, walk, and move around the property for extended periods.
Ability to lift, push, and pull up to 30 lbs occasionally.
Ability to climb stairs, bend, stoop, and reach to access storage and event setups.
Comfort working in indoor and outdoor event spaces in varying weather conditions.

Nice To Haves

At least 2 years of banquet, event operations, or hotel administrative experience.
Knowledge of event orders, room setups, and banquet operations.
Experience with scheduling software and timekeeping platforms such as HotSOS or Kronos.

Responsibilities

Serve as the primary administrative support to the Banquet leadership team.
Create, update, and distribute daily and weekly event order documents, staff schedules, setup diagrams, and tracking logs.
Manage and maintain banquet reports, checklists, and staffing documentation using Excel and Google Docs.
Track event details, including room sets, timelines, and equipment needs, and promptly communicate changes to relevant teams.
Support inventory tracking and ordering of supplies and banquet equipment.
Collaborate with Event Services, Culinary, Housekeeping, and Engineering to ensure accurate setup and smooth operations.
Assist with onboarding documentation, timekeeping reviews, and employee communication.
Attend pre-convention and pre-shift meetings to support the operations team and clients.
Assist with payroll support, labor reports, and post-event reconciliation.
Provide exceptional service and professional communication in guest and internal interactions.