Back-Up Administrative Coordinator

Albertsons Companies • Wylie, TX

3h

About The Position

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership with administrative, scheduling, payroll, human resources, and operational responsibilities. The role serves as backup coverage for the Administrative Coordinator and helps ensure associate records, timekeeping, hiring documentation, and other administrative processes are completed accurately and on time.

The position provides administrative support to store leadership and department managers; assists with hiring and onboarding, timekeeping and payroll processes, scheduling, compliance, recordkeeping, and store operations; and maintains confidentiality when handling associate and business information. During coverage periods, the role performs Administrative Coordinator responsibilities and helps ensure time-sensitive administrative, payroll, hiring, and compliance work continues. The employee also collaborates with store leadership, department managers, Human Resources, and Talent Acquisition, and performs other duties as assigned.

Responsibilities

• Assist the Administrative Coordinator with daily administrative responsibilities; maintain organized associate records; assist with reports, correspondence, filing, paperwork, and other administrative tasks.
• Provide administrative support to store leadership and department managers, while maintaining confidentiality of associate and business information.
• Assist with hiring and onboarding, including processing new-hire documentation, tracking completion of onboarding steps, maintaining associate information in company systems, and communicating outstanding requirements.
• Escalate hiring or onboarding issues to the appropriate store, HR, or Talent Acquisition partner when necessary.
• Assist with reviewing associate timekeeping records, identifying missing punches and scheduling discrepancies, and supporting timely payroll-related processes.
• Work with store leadership and associates to resolve timekeeping discrepancies and help ensure timekeeping and payroll procedures are followed consistently.
• Assist with maintaining associate schedules and administrative scheduling processes as directed.
• Answer associates’ general questions about administrative processes and resources; communicate deadlines and requirements; direct questions or concerns to the appropriate leadership or HR resource when necessary.
• Help maintain required associate documentation according to company policies and procedures, protect associate privacy, and support tracking of required training and compliance activities.
• Assist with audits and administrative reviews, identify missing or incomplete documentation, follow up with appropriate leadership, and escalate compliance concerns when appropriate.
• Support efficient store operations through administrative assistance and communication between associates, department managers, and store leadership.
• Help coordinate meetings, training activities, and store events; support office organization and administrative supplies; assist other store areas when business needs require.
• Perform Administrative Coordinator responsibilities during coverage periods, including vacations or absences, and communicate significant issues or outstanding items to store leadership and the Administrative Coordinator.
• Collaborate with store leadership, department managers, Human Resources, and Talent Acquisition; perform other duties as assigned.

Benefits

• Competitive wages paid weekly
• Access to up to 50% of earned wages before payday through the company’s partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates, including medical, dental, and 401(k)
• Time off, including vacation, holidays, and sick pay, subject to eligibility requirements
• Training, career growth, and development
• An inclusive work environment with colleagues who reflect the communities served

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed