Henderson - Aviation Administrator

Barrick Gold Corporation • Henderson, NV

3d

About The Position

Serve as the primary operational and administrative anchor for a small, agile flight department. The role directly handles flight scheduling, passenger manifests, and crew coordination to ensure seamless executive travel. It supports operations for a turboprop and a medium jet, coordinating maintenance downtime and crew availability while maintaining accurate passenger and department records.

Requirements

• At least 2 years of administrative experience.
• Proficiency with standard office suites, including Microsoft 365 and Google Workspace.
• Exceptional attention to detail.
• Strong problem-solving skills for last-minute schedule changes.
• Strict adherence to passenger confidentiality.

Nice To Haves

• Administrative experience within a corporate flight department, FBO (Fixed-Base Operator), or charter environment.
• Familiarity with aviation scheduling software such as FOS, Bart, Fl3xx, or similar flight logging tools.

Responsibilities

• Coordinate and maintain the flight calendar for the turboprop and medium jet, balancing maintenance downtime and crew availability.
• Build, verify, and distribute accurate passenger manifests in compliance with company protocols.
• Arrange ground transportation and hotel accommodations tailored to executive preferences.
• Prepare customs paperwork and passenger documentation for domestic and international flights.
• Dispatch flights from Henderson and track and log crew flight hours, duty times, upcoming training renewals, and medical validations.
• Process department invoices, reconcile fuel bills, create purchase orders, and manage flight crew expense reports.
• Securely maintain aircraft logs, maintenance records, and department safety documentation.
• Serve as the central point of contact between executive assistants at head office and the flight crew.
• Occasionally make deliveries or pickups at head office, shipping companies, or other locations.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed