Program Administrator, Cadet Aviation

Civil Air Patrol • Montgomery, AL

3d • $52,000 - $65,000 • Hybrid

About The Position

The Program Administrator, Cadet Aviation supports Civil Air Patrol’s national cadet aviation programs by providing financial, administrative, marketing, and logistical support for aviation scholarships, flight training initiatives, National Flight Academies, and other youth aviation activities. The role supports program planning and reporting, creates promotional and recognition materials, processes financial transactions, and coordinates equipment and supply inventory and distribution. It is based at Maxwell AFB in Montgomery, Alabama, with a hybrid work arrangement and up to 10% required travel. The position is full-time, non-exempt, and reports to the Senior Program Manager, Cadet Aviation. Typical hours are 40 hours per week. The salary range is $52,000–$65,000 annually, based on experience and qualifications. A valid driver’s license and successful completion of a comprehensive background check are required. The position does not offer a relocation package.

Requirements

• High school diploma or GED, with additional education or professional training in business administration, communications, marketing, or a related field.
• Experience in financial administration, accounts payable, bookkeeping, or vendor payment processing.
• At least two years of experience in administrative support, program coordination, marketing, or a related role.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Demonstrated proficiency in Canva, including creating graphics, presentations, social media content, and print-ready materials.
• Experience using Microsoft Teams, OneDrive, and cloud-based collaboration platforms.
• Familiarity with project management principles, including scheduling, task tracking, and deadline management.
• Strong attention to financial accuracy, recordkeeping, organization, and detail.
• Excellent written and verbal communication and customer service skills.
• Ability to manage competing priorities, work independently, and collaborate effectively with a team.
• Positive, proactive, can-do attitude with demonstrated initiative and problem-solving abilities.
• Valid driver’s license.
• Ability to pass a comprehensive background check.

Nice To Haves

• Experience with equipment inventory, shipping coordination, or logistics.
• Familiarity with Civil Air Patrol, nonprofit organizations, or youth development programs.
• Aviation-related experience or education.
• Experience working with volunteers and distributed teams.

Responsibilities

• Process and track invoices, purchase orders, reimbursements, and vendor payments in coordination with program management and CAP Finance.
• Support financial administration for more than 100 vendors, representing approximately $3 million annually.
• Support program planning, timelines, milestone tracking, and coordination of administrative deliverables.
• Assist with data collection, program reporting, surveys, and presentations.
• Create social media content, graphics, and promotional materials highlighting aviation programs and cadet achievements.
• Coordinate marketing mailouts, welcome packages, recognition materials, and branded merchandise.
• Maintain accurate inventory and tracking records for aviation equipment, supplies, and promotional materials.
• Coordinate packaging, shipping, receipt, and nationwide distribution of equipment and materials.

Benefits

• Medical, dental, and vision plans.
• Health and dependent care flexible spending accounts.
• 401(k) with employer match.
• Vacation, sick and personal leave, and holidays.
• Training programs and certification support.
• Employer-paid life insurance.
• Supplemental disability, critical illness, accident, and hospital indemnity insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED