Senior Construction Administrator - Aviation Market

Gresham Smith•Richmond, VA

About The Position

The Senior Construction Administrator supports preconstruction and construction phases by coordinating with the design team, contractors, and stakeholders on bid documents, RFIs, submittals, and site observations. The role also maintains document controls, assists with contractor payment reviews, and supports punch lists and closeout documentation. Some travel within a two-hour radius of Richmond, Virginia, is required. Responsibilities may vary by project size; on smaller projects, the administrator may manage all aspects of contract construction administration with limited guidance from the Design Team. The position contributes to pre-bid activities and reviews of drawings and specifications at the 30%, 60%, and 90% stages, as well as quality-control and constructability reviews. It supports bid-document coordination, bidder-question management, addenda, bid and award tracking, and preparation of preconstruction meeting materials. During construction, the administrator represents the Architect at owner/architect/contractor meetings, conducts site visits, documents observations, and coordinates field issues with contractors and the Design Team. The administrator processes and tracks contractor RFIs and submittals in coordination with the Document Control Specialist, ensuring information is complete, routed appropriately, and reviewed on schedule. The role also coordinates supplementary sketches, amendments, and construction change directives; assists with contractor payment reviews; coordinates third-party inspections; conducts punch-list and final inspections; and contributes to closeout-documentation reviews.

Requirements

Bachelor’s or Master’s degree in Architecture from an NAAB-accredited program.
At least 5 years of professional experience in architecture and/or construction.

Nice To Haves

10–15 years of experience in a similar role is preferred.
Aviation industry experience is preferred but not required.
Proficiency in Revit is strongly preferred.
Extensive knowledge of interior and exterior architectural systems.
Fundamental knowledge of civil, structural, mechanical, electrical, and plumbing systems.
Fundamental knowledge of the permitting process for civil and architectural new construction and renovations.
Genuine curiosity, creativity, and a collaborative spirit.

Responsibilities

Contribute to the pre-bid process for construction management.
Contribute to 30%, 60%, and 90% drawing and specification reviews with the CM, Quality Pillar, and Constructability Review Team.
Contribute to quality-control and constructability reviews and provide review comments to the Project Design Team.
Assist the Project Design Team with coordinating bid documents.
Attend pre-bid meetings, coordinate bidders’ questions with the Design Team, issue addenda, and track the bid and award process.
Prepare meeting documentation for preconstruction conferences and develop project-specific preconstruction meeting packages.
Attend owner/architect/contractor construction meetings as the Architect’s representative.
Conduct construction site visits, make observations, and prepare Site Observation Reports for the Owner and Contractor.
Address field issues and coordinate with the Contractor and Design Team as needed.
Maintain and file document controls.
Process and track contractor RFIs with the Document Control Specialist, checking submissions for completeness and required attachments, compliance with program document-control requirements, appropriate routing, and review status; respond to contractor and management questions about status.
Process and track contractor submittals with the Document Control Specialist, checking completeness, attachments, specification references, appropriate routing, and review status; respond to contractor and management questions about status.
Work with the Design Team to develop and issue supplementary sketches, amendments, and construction change directives as needed.
Contribute to reviews of the Contractor’s Application and Certificate for Payments.
Coordinate third-party inspections, including Special Inspections and Equipment Commissioning, with the Contractor and Design Team.
Conduct punch-list and final inspections with the Design Team.
Contribute to closeout-documentation reviews, including O&M manuals, warranties, attic stock materials, and as-builts.
Perform construction administration responsibilities across projects of varying sizes; on smaller projects, potentially manage all contract construction administration aspects with limited Design Team guidance.