Senior Construction Administrator - Aviation Market

Gresham Smith•Richmond, VA

About The Position

The Senior Construction Administrator supports preconstruction and construction phases by coordinating with the design team, contractors, and stakeholders on bid documents, RFIs, submittals, and site observations. The role also maintains document controls and assists with reviewing contractor payments, punch lists, and closeout documentation. Some travel within a two-hour radius of Richmond, Virginia, is required. Responsibilities may vary with project size; on smaller projects, the administrator may handle all aspects of the Contract Construction Administration phase with limited guidance from the Design Team. The position contributes to pre-bid activities and reviews of drawings and specifications, coordinates bid documents and bidder questions, attends pre-bid and construction meetings, conducts construction site visits, and prepares observation reports. It processes and tracks RFIs and submittals with the Document Control Specialist, coordinates supplementary sketches and construction changes, assists with payment application reviews, coordinates third-party inspections, and participates in punch-list, final, and closeout reviews. Gresham Smith describes its culture as people-first, collaborative, and focused on caring for its people, clients, and communities. The company offers professional growth opportunities and competitive benefits.

Requirements

Bachelor’s or Master’s degree in Architecture from an NAAB-accredited program.
At least 5 years of professional experience in architecture and/or construction.
Extensive knowledge of interior and exterior architectural systems.
Fundamental knowledge of civil, structural, mechanical, electrical, and plumbing systems.
Fundamental knowledge of the permitting process for civil and architectural new construction and renovations.
Genuine curiosity, creativity, and a collaborative spirit.

Nice To Haves

10–15 years of experience in a similar role is preferred.
Experience in the aviation industry is preferred but not required.
Proficiency in Revit is strongly preferred.

Responsibilities

Contribute to the pre-bid process for construction management.
Contribute to reviews of 30%, 60%, and 90% drawings and specifications with the CM, Quality Pillar, and Constructability Review Team.
Contribute to quality control and constructability reviews, and coordinate review comments with the Project Design Team.
Assist the Project Design Team with coordinating bid documents.
Attend pre-bid meetings, coordinate bidders’ questions with the Design Team, issue addenda, and track the bid and award process.
Prepare meeting documentation for preconstruction conferences and develop project-specific pre-construction meeting packages.
Attend Owner/Architect/Contractor construction meetings as the Architect’s representative.
Conduct construction site visits, make observations, and prepare Site Observation Reports for the Owner and Contractor.
Address field issues and coordinate with the Contractor and Design Team as needed.
Maintain and file document controls.
Work with the Document Control Specialist to process and track contractor RFIs, checking submissions and attachments for completeness, document-control compliance, and correct routing; track review progress and respond to contractor and management status questions.
Work with the Document Control Specialist to process and track contractor submittals, checking completeness, attachments, and specification references; track review progress and respond to contractor and management status questions.
Work with the Design Team to develop and issue supplementary sketches, amendments, and Construction Change Directives as needed.
Contribute to reviews of the Contractor’s Application and Certificate for Payments.
Coordinate third-party inspections, including Special Inspections and Equipment Commissioning, with the Contractor and Design Team.
Conduct punch-list and final inspections with the Design Team.
Contribute to reviews of closeout documentation, including O&M manuals, warranties, attic stock materials, and as-builts.
Support projects of varying sizes and, on smaller projects, potentially manage all aspects of Contract Construction Administration with limited Design Team guidance.