Automotive Operations Coordinator

Dent Wizard•Linden, NJ

12d

About The Position

The Automotive Operations Coordinator oversees the workflow of new and used vehicle reconditioning, ensuring work is identified, routed, and completed within expected delivery timelines. The coordinator tracks work in Smart Sheets and serves as a key contact among Dent Wizard, dealership staff, and customers. The role involves coordinating repair activities, ordering parts, inspecting completed work, managing billing and invoicing, and maintaining safe, organized operations. Work includes outdoor conditions and physical activity throughout the vehicle lot.

Requirements

Strong communication and interpersonal skills.
Excellent organizational and time-management skills.
Attention to detail and commitment to high quality standards.
Ability to use a digital camera and proficiency with Microsoft Excel, Word, and Outlook.
Professional appearance.
Valid driver's license and a good driving record.
Ability to stand and walk regularly, and to stoop, kneel, crouch, bend, squat, and climb frequently.
Ability to lift up to 45 pounds.
Manual dexterity and ability to perform repetitive tasks.
Comfort working in moderate noise levels and outdoor conditions.

Responsibilities

Log and track reconditioning workflow in priority order using Smart Sheets and communicate issues to the dealer.
Coordinate repair activities with service drive staff to support timely completion.
Order parts as required and ensure they are available for scheduled work.
Conduct final inspections to ensure work meets quality standards.
Manage billing and invoicing between Dent Wizard and the dealership.
Interact professionally with dealership customers as needed.
Maintain a safe and organized working environment.
Keep tools in good working condition.
Follow company procedures and policies.
Communicate relevant feedback, issues, and potential solutions to a supervisor or management.
Promote a positive, respectful, and collaborative work culture.