Automotive Operations Coordinator

Dent Wizard•Chantilly, VA

About The Position

The Automotive Operations Coordinator oversees the workflow of new and used vehicle reconditioning, ensuring vehicles are identified, routed, and completed within expected delivery timelines. The coordinator tracks work using Smart Sheets and serves as a key contact between Dent Wizard, dealership staff, and customers. The role requires strong organization, attention to detail, professional communication, and the ability to work outdoors.

Requirements

Strong communication and interpersonal skills.
Excellent organizational and time-management skills.
Attention to detail and commitment to high-quality standards.
Ability to use a digital camera and proficiency with Microsoft Excel, Word, and Outlook.
Professional appearance.
Valid driver's license and a good driving record.
Ability to stand and walk regularly and to stoop, kneel, crouch, bend, squat, and climb frequently.
Ability to lift up to 45 pounds.
Manual dexterity and ability to perform repetitive tasks.
Comfort working in moderate noise levels and outdoor conditions.

Responsibilities

Log and track vehicle reconditioning work in priority order using Smart Sheets for shop employees.
Communicate workflow issues to the dealership.
Coordinate repair activities with service drive staff to support timely execution.
Order parts as required and ensure their availability for scheduled work.
Conduct final inspections to ensure work meets quality standards.
Manage billing and invoicing between Dent Wizard and the dealership.
Interact professionally with dealership customers as needed.
Provide and maintain a safe and organized working environment.
Keep tools in good working condition.
Follow company procedures and policies.
Communicate relevant feedback, issues, and solutions to supervisors or management.
Promote a positive, cooperative, and respectful work culture.