Audio-Visual & Event Coordinator

Auburn University•Auburn, AL

About The Position

Auburn University Student Affairs seeks an Audio-Visual & Event Coordinator to ensure room setups and audio-visual needs are met in the Melton Student Center and other Student Affairs facilities and auxiliary spaces. The coordinator consults with staff and customers, recommends audio-visual support services and event lighting, and provides technical assistance. The role supports client event planning and coordination, event setup, audio-visual assistance, equipment maintenance, furniture and equipment arrangements, event inventory, and the Student Center game room. The coordinator may work independently or collaboratively with supervisors and event operations staff. The position may be hired at Level I or Level II, depending on qualifications and experience. A cover letter and resume must be submitted together as one document.

Requirements

Level I: High school diploma or equivalent and 3 years of experience with audio-visual equipment, including technical assistance, setup, and teardown.
Level II: High school diploma or equivalent and 5 years of experience with audio-visual equipment, including technical assistance, setup, and teardown.
Valid driver license.

Nice To Haves

Experience setting up and operating video conference equipment for events and conference rooms.
Experience with multi-event logistics.
Demonstrated ability to work effectively with students and scheduling.
Comfort with non-traditional work schedules that rotate to support event operations.
Proficiency in Microsoft Office Suite, Adobe applications, and PowerPoint for planning and documentation.
Experience operating AMX and QSYS networked audio-visual systems.
Experience with lighting systems and sound consoles.
Experience managing student worker schedules.

Responsibilities

Assist clients with pre-event planning, event setup coordination, and audio-visual technical assistance at the Auburn University Student Center and auxiliary locations, including meetings, conferences, outdoor events, and high-profile university functions.
Support recruitment, selection, orientation, training, and supervision of event operations student employees in audio-visual services and setups.
Transport and arrange furniture and equipment for customer events, including tables, chairs, staging, and podiums.
Consult with customers and recommend audio-visual support services and event lighting.
Recommend up-to-date audio-visual needs to supervisors; troubleshoot, repair, and maintain applicable equipment and devices; and report damaged audio-visual equipment.
Maintain inventory of event equipment, supplies, and furniture.
Assist with maintenance and management of the Student Center game room, including small repairs and communication with outside vendors.