Attorney Talent Operations Coordinator
About The Position
The Attorney Talent Operations Coordinator works with the Attorney Talent Operations team to provide operational and data analytics support throughout attorneys’ life cycles at the firm. The role supports attorney-related personnel programs, processes, initiatives, and reporting as part of a global team. The coordinator handles attorney departures, client secondments, global mobility and immigration support, attorney development programs, career transitions, associate onboarding, bar admissions and compliance, and associate survey processes. The role also generates recurring and ad hoc reports, analyzes attorney data, supports reporting and dashboard projects, maintains departmental resources, and assists with AI initiatives and other special projects. The position is based in a normal office environment and requires hybrid on-site presence, with at least four days onsite per week. It is non-exempt, and the candidate must be willing and able to work overtime as needed.
Requirements
- Bachelor’s degree and two to three years of experience in a large law firm or similar professional services environment.
- Excellent written and oral communication, organizational, and interpersonal skills.
- Strong attention to detail and ability to produce accurate work.
- Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
- Interest in technology and data, with excellent Excel and analytical skills; programming experience is not required.
- Conscientious, well organized, detail-oriented, and willing to take initiative.
- Ability to multitask, manage workflow, and prioritize projects effectively.
- Ability to work independently, under the direction of others, and as part of a team.
- Flexibility to respond quickly and positively to shifting demands and opportunities.
- Ability to interact effectively with all levels of firm personnel.
- Ability to recognize confidential information and maintain its confidentiality.
- Proactive approach to learning and adapting to new systems and processes.
- Reliable, loyal, service-focused, and punctual.
- Ability to perform thoughtfully and professionally under stressful conditions.
- Knowledge of and ability to use AI tools.
- Willingness and ability to handle overtime as needed.
Nice To Haves
- Knowledge of electronic databases and programs, including PeopleSoft, Workday, LawCruit, MicroStrategy, Power BI, and viDesktop.
Responsibilities
- Coordinate attorney departures, including departure logistics calls, liaison work with business support teams, administrative tasks, and exit interviews.
- Support client secondments by gathering approvals, assisting with secondment agreements, coordinating administration of incoming and outgoing attorney and paralegal secondments, and maintaining secondment records.
- Support global assignments and relocations by preparing assignment and relocation letters, coordinating integration schedules and move-related logistics, and processing mobility invoices.
- Assist with immigration processes for employees in the U.S. and Asia.
- Coordinate and administer attorney development programs and processes, including flexible work arrangements, the Associates Liaison Committee, performance reviews, partner promotions, the career attorney program, and lateral hire integration.
- Coordinate attorney career transitions involving work location, practice group, associate level, and attorney category; prepare transition letters and liaise with Human Resources, Finance, and Pricing regarding job category, compensation, and billing-rate changes.
- Use attorney data systems and dashboards to prepare weekly and monthly reports and ad hoc data analyses; support automated reporting and dashboard projects.
- Pull and analyze hours, availability, and attendance reports for staffing, annual review and performance management, partnership promotion, counsel, and career attorney programs.
- Support associate onboarding across the firm’s U.S. offices by preparing onboarding materials, maintaining checklists and workflow documents, creating tailored schedules for lateral associates, and rescheduling meetings as needed.
- Support bar admissions, jurisdictional compliance tracking, firm-wide bar-related education, and responses to policy and compliance inquiries; advise Legal Recruiting, Global Mobility, and other business functions on bar compliance matters.
- Coordinate logistics and data for associate surveys, including Chambers and Vault surveys.
- Create and maintain process calendars and checklists, department electronic workspaces, tracking spreadsheets, and InfoNet webpages.
- Build ad hoc reports, assist with Attorney Talent data projects, prepare and revise Word and Excel documents, and develop PowerPoint presentations.
- Support AI innovation initiatives and other Attorney Talent assignments, operations, and special projects as directed.
Benefits
- Comprehensive health and well-being benefits.
- Personal and professional development.
- Career growth opportunities.
- Collegial and supportive culture.
- Eligibility for a discretionary performance-based bonus.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
