Attendance/Records Clk

Orange County Public Schools•Winter Garden, FL

About The Position

Under general supervision, performs school-based data-entry and clerical duties supporting guidance personnel and administration. The role enters student information into district software, analyzes reports, maintains student attendance and records, and provides backup support for other front-office personnel. It also performs special projects and related work as directed. The position supports customers by providing timely, accurate, courteous, and empathetic service. It uses computers and applicable word-processing, database, and other software, as well as office equipment associated with department activities. The employee is responsible for keeping job-related technology skills current through training supported by the district and for maintaining timely and accurate information. Physical tasks range from sedentary to light work and may include lifting, carrying, pushing, or pulling objects. Work may involve extended periods at a keyboard or workstation. The district will provide reasonable accommodations to qualified individuals with disabilities upon request.

Requirements

High school diploma or GED.
At least one year of previous experience and/or training in clerical work and recordkeeping, or an equivalent combination of related education, training, and experience that provides the required knowledge, skills, and abilities.
Ability to calculate, compute, sum, and tabulate data and perform related actions.
Ability to exchange information to obtain information or clarify details within established policies, procedures, and standards.
Ability to operate equipment, machinery, tools, and materials used in performing essential functions.
Ability to use reference and descriptive data and information.
Ability to perform addition, subtraction, multiplication, and division.
Ability to follow written, oral, or diagrammatic instructions and exercise independent judgment within semi-routine standardized work.
Ability to exercise judgment, decisiveness, and creativity in situations involving varied, generally predefined duties and frequent change.
Ability to perform sedentary-to-light physical work, including occasional handling of objects weighing 20 to 50 pounds and extended periods at a keyboard or workstation.
Some tasks require visual perception and discrimination, and some require oral communication ability.

Responsibilities

Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS positively.
Enter student demographic, immunization, scheduling, discipline, and teacher information into a computer system.
Assist with the FTE process by consulting the FTE manual, applying policies and procedures, analyzing and editing FTE reports, and making recommendations to the principal and other school administrators.
May assist the ESE placement specialist by typing and distributing weekly agendas and analyzing and editing discrepancies.
Provide backup for the Registrar, Secondary, or other administrative support personnel, and prepare and distribute the master schedule.
Provide clerical support to the Principal as needed, analyze and edit class rolls, make recommendations to administration, and complete assigned special projects.
Prepare correspondence and follow-up letters to parents regarding immunizations and address verification, and mail letters as required.
Maintain student records and files.
Use a computer to enter, retrieve, review, or modify data and use applicable word-processing, database, and other software programs.
Operate machinery, equipment, and tools associated with department activities, which may include a typewriter, copy machine, or fax machine.
Keep current with job-appropriate technology used by OCPS and attend district-supported training to maintain the required skill level.
Maintain timely and accurate information as part of job responsibilities.
Perform related duties as directed.