ATTENDANCE/RECORDS CLK

Orange County Public Schools•Orlando, FL

6d•Onsite

About The Position

Under general supervision, the Attendance/Records Clerk performs school-based data-entry and clerical support for guidance personnel and administration. Duties include entering student information into district software, analyzing reports, maintaining attendance and student records, and serving as backup for front-office personnel. The position also supports administrative special projects and performs related work as directed. The role requires accurate and timely handling of information, customer service to internal and external customers, and use of computers and office equipment. Work is generally performed in a school setting without exposure to adverse environmental conditions. Physical demands range from sedentary to light work, with occasional lifting or carrying of heavier objects.

Requirements

High school diploma or GED.
At least one year of previous experience and/or training in clerical work and recordkeeping, or an equivalent combination of related education, training, and experience.
Ability to calculate, compute, sum, and tabulate data and perform related actions.
Ability to exchange information to obtain information or clarify details while following established policies, procedures, and standards.
Ability to operate equipment, machinery, tools, and materials used in performing essential functions.
Ability to use a wide variety of reference and descriptive data and information.
Ability to perform addition, subtraction, multiplication, and division.
Ability to carry out written, oral, or diagrammatic instructions and exercise judgment within semi-routine standardized work.
Ability to exercise judgment, decisiveness, and creativity when handling varied, generally predefined duties that may change frequently.
Ability to exert light physical effort in sedentary to light work, including occasional lifting, carrying, pushing, or pulling; tasks may involve extended periods at a keyboard or workstation.
Some tasks require visual perception and discrimination, and some require oral communication ability.

Responsibilities

Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS positively.
Enter student demographics, immunizations, scheduling, discipline, and teacher information into the district computer system.
Assist with the FTE process by consulting the FTE manual, applying policies and procedures, analyzing and editing reports, and making recommendations to the principal and other school administrators.
May assist the ESE placement specialist by typing and distributing weekly agendas and analyzing and editing discrepancies.
Serve as backup to the Registrar, Secondary, or other administrative support personnel; prepare and distribute the master schedule.
Provide clerical support to the Principal as needed, analyze and edit class rolls, make recommendations to administration, and complete special projects as assigned.
Prepare correspondence and follow-up letters to parents regarding immunizations and address verification, and mail letters as required.
Maintain student records and files.
Use a computer to enter, retrieve, review, or modify data and operate applicable word-processing, database, and other software programs.
Operate machinery, equipment, and tools associated with department activities, potentially including a typewriter, copy machine, or fax machine.
Keep current with job-appropriate technology used by OCPS and attend district-supported training as needed.
Maintain timely and accurate information as part of job responsibilities.
Perform related duties as directed.