Attendance Clerk

East Baton Rouge Parish School System • Baton Rouge, LA

6d

About The Position

The Attendance/Guidance Clerk performs complex clerical operations, using judgment and knowledge gained through experience to make decisions consistent with established policies. The position is responsible for the finality of assigned actions, while more difficult and important work is performed under close supervision. The clerk supports school office operations and attendance functions, maintains records, communicates with families and the public, and provides clerical support to school staff.

Requirements

• High school diploma or high school equivalency.
• One year of clerical experience.
• Ability to understand and interpret written and verbal instructions.
• Ability to keep accurate, up-to-date written records.
• Proficiency in general computer use and email, as well as job-specific equipment, software, and applications.
• Maintain a high standard of professional conduct.

Responsibilities

• Read incoming mail and assemble files and other materials to facilitate a superior’s reply.
• Compose and draft correspondence requiring knowledge of departmental operations and regulations.
• Maintain mailing lists and mail circulars or releases periodically.
• Act as secretary to an official, making decisions in accordance with established policies and procedures.
• Maintain general office files, simple account records, and other office records.
• Prepare data accounting reports, forms, payrolls, specifications, and other materials from rough drafts or instructions.
• Ensure procedures are followed and production is maintained.
• Answer telephone calls or act as office receptionist; route calls and visitors and provide routine information to the public.
• Check students in and out of school.
• Manage and maintain student attendance records.
• Call parents or guardians at home.
• Administer medication upon completion of training, under supervision and in accordance with physician orders and parental consent.
• Administer first aid care.
• Inform students of bus assignments.
• Assist with processing books and writing order slips for new books.
• Assist in keeping school accounts.
• Manage and maintain student records.
• Schedule parent, teacher, student, and counselor conferences.
• Perform other duties related to the functions of the position as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED