Attendance Clerk (ECEC)

Salt River Pima-Maricopa Indian Community•Scottsdale, AZ

About The Position

The Attendance Clerk promotes high attendance at the Early Childhood Education Center (ECEC) by tracking and auditing daily attendance, enforcing attendance policies, maintaining positive interactions with parents, and supporting the Superintendent and ECEC’s attendance-improvement efforts. The position works collaboratively with Family Services, classroom staff, and administration to identify attendance trends and support students and families. The role maintains accurate and timely attendance records, uses attendance systems and other data sources to produce reports, communicates with families and staff about attendance procedures, and supports the efficient functioning of the work unit. This is a full-time, non-exempt position scheduled for 40 hours per week. Employment is contingent on passing a pre-employment drug test and extensive fingerprinting and background checks; employees are also subject to random drug testing and a background check every five years.

Requirements

High school diploma or GED equivalent.
Two years of experience with a computer database application, preferably in a school setting; equivalent combinations of education and/or experience may be considered.
Knowledge of the history, culture, traditions, and customs of the Salt River Pima-Maricopa Indian Community.
Knowledge of computer database programs and data entry.
Knowledge of an automated attendance tracking system, or willingness to learn a new system within one month of hire.
Effective verbal and written communication skills.
Proficiency with Microsoft Office Suite.
Basic math skills.
Conflict-resolution and problem-solving skills.
Ability to operate standard office equipment, including computers, fax machines, and copiers.
Ability to remain positive and professional when interacting with staff, parents, students, and the Community.
Ability to interact calmly with parents, work under stressful conditions, meet strict daily deadlines, and collaborate with others.
Typing speed of 45 words per minute.
Ability to pass a pre-employment drug test and extensive fingerprint and background checks; employees are subject to random drug testing and background checks every five years.

Nice To Haves

Computer database application experience in a school setting.
An enrolled Community Member who closely qualifies for the minimum qualifications may be considered for employment under SRPMIC Policy 2-19, Underfill.
Preference may be given to qualified Community Member Veterans, Community Members, spouses of Community Members, qualified Native Americans, and then other qualified candidates.

Responsibilities

Use the attendance computer program and other data sources to generate daily, weekly, monthly, and annual reports and statistics for ECEC administrative staff.
Identify attendance trends and work with staff to create plans to support families.
Prepare late-arrival and pick-up reports.
Initiate and receive parent calls and inquiries regarding student absences and late arrivals.
Educate staff and families about attendance procedures.
Maintain accurate and timely attendance records.
Use the attendance computer program to enter data, code absences, and perform audits.
Receive and document communications regarding student absences.
Stay current on research and standards related to early childhood attendance.
Collaborate with Family Services, classroom staff, and administration to support students and families.
Attend Education Division meetings regarding student attendance.
Provide monthly student attendance certificates.
Cross-train other office staff in attendance processes.
Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit.