School Clk

Orange County Public Schools • Winter Garden, FL

4d • Onsite

About The Position

Under direct supervision, the School Clerk performs school-based clerical duties to support special school programs, faculty, staff, and administration. The role is entry-level and primarily clerical, including taking daily attendance, maintaining work areas, and assisting with student placement into special programs. The employee also provides general office support and performs related work as directed.

The position requires timely, accurate, courteous, and empathetic service to internal and external customers. The clerk supports assessment and coordination of special academic programs, prepares and maintains student and program documentation, enters assessment data, assists teachers with daily activities, and helps keep designated rooms and facilities organized. The role also involves answering telephone calls, relaying messages, monitoring designated areas, and using office equipment and current technology.

The position requires a high school diploma or GED, supplemented by up to six months of office work experience and/or training, or an equivalent combination of education, training, and experience. Work involves routine procedures, basic arithmetic, light physical effort, and may include extended periods at a keyboard or workstation. Reasonable accommodations will be provided to qualified individuals with disabilities upon request.

Requirements

• High school diploma or GED.
• Up to six months of previous office work experience and/or training, or an equivalent combination of related education, training, and experience.
• Ability to compile, assemble, copy, record, or transcribe information according to prescribed procedures.
• Ability to exchange information and clarify details within established policies, procedures, and standards.
• Ability to operate equipment, machinery, tools, and materials used in essential functions.
• Ability to use reference data and information.
• Ability to perform addition, subtraction, multiplication, and division.
• Ability to follow detailed written or oral instructions and perform routine work according to prescribed practices.
• Ability to exercise judgment in repetitive or short-cycle operations covered by established procedures.
• Ability to exert light physical effort, including some lifting, carrying, pushing, or pulling of objects weighing approximately 5–10 pounds.
• Ability to work for extended periods at a keyboard or workstation.
• Visual perception and discrimination, and oral communication ability for some tasks.

Responsibilities

• Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner.
• Assist with the assessment and coordination of special academic programs, including picking up students and organizing testing groups.
• Assist teachers with daily attendance in special academic programs and regular classrooms.
• Prepare referrals and accompanying documentation, and prepare, track, and file home visit forms.
• Assist with placement of new students into special academic programs and distribute placement copies to homeroom and directing teachers.
• Enter assessment data into databases and spreadsheets, including student names, reading teacher assessments, and placements.
• Prepare student assessment folders, divide them into groups, and file them.
• Assist the directing teacher with daily attendance for special programs.
• Prepare and assist teachers with daily activities, including obtaining supplies, making copies, and assisting with report card documentation.
• Order and inventory supplies and materials, and inventory returned materials.
• Check with the attendance clerk for student entry and withdrawal updates.
• Help the facilitator prepare materials for teacher faculty meetings and assemble notebooks of relevant documentation for the facilitator, principal, and assistant principal.
• Maintain designated special program rooms and facilities, keeping work areas organized and neat.
• Answer telephone calls, provide information and assistance, and take or relay messages to appropriate personnel.
• Monitor and patrol designated areas as required.
• Operate equipment and tools associated with department activities, potentially including a laminator, copy machine, or poster maker.
• Keep up to date on job-appropriate technology and attend district-supported training as needed.
• Maintain timely and accurate information as part of job responsibilities.
• Perform related duties as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED