ATTENDANCE/RECORDS CLK

Orange County Public Schools•Winter Garden, FL

6d•Onsite

About The Position

Under general supervision, the Attendance/Records Clerk performs school-based data-entry and clerical duties supporting guidance personnel and administration. The role includes entering student information into district software, analyzing reports, maintaining student attendance and records, and providing backup for other front-office personnel. The employee also completes special projects for administration and related duties as directed. The position requires timely, accurate, courteous, and empathetic service to internal and external customers. Work involves using computers and applicable software, as well as machinery and tools associated with departmental activities. Employees are responsible for keeping current with job-related technology and for the accuracy and timeliness of information they maintain. The work is generally performed without exposure to adverse environmental conditions. Tasks involve sedentary to light physical effort, extended periods at a keyboard or workstation, and occasional handling of heavier objects. Reasonable accommodations are available to qualified individuals with disabilities upon request.

Requirements

High school diploma or GED.
At least one year of previous experience and/or training in clerical work and recordkeeping, or an equivalent combination of related education, training, and experience.
Ability to calculate, compute, summate, and tabulate data and perform related actions.
Ability to exchange information to obtain information or clarify details within established policies, procedures, and standards.
Ability to operate and control equipment, machinery, tools, and materials used in the job.
Ability to use reference and descriptive information and perform basic arithmetic, including addition, subtraction, multiplication, and division.
Ability to follow written, oral, or diagrammatic instructions and use judgment in semi-routine standardized work.
Ability to exercise judgment, decisiveness, and creativity in situations involving generally predefined duties and frequent change.
Ability to perform light physical effort, including some lifting, carrying, pushing, and pulling; occasional handling of objects weighing 20 to 50 pounds.
Ability to work for extended periods at a keyboard or workstation.
Some tasks require visual perception and discrimination and oral communication ability.

Responsibilities

Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS positively.
Enter student demographic, immunization, scheduling, discipline, and teacher information into the district computer system.
Assist with the FTE process by consulting the FTE manual, applying policies and procedures, analyzing and editing FTE reports, and making recommendations to the principal and other school administrators.
May assist the ESE placement specialist by typing and distributing weekly agendas and analyzing and editing discrepancies.
Provide backup to the Registrar, Secondary, or other administrative support personnel, and prepare and distribute the master schedule.
Provide clerical support to the Principal as needed, analyze and edit class rolls, make recommendations to administration, and complete assigned special projects.
Write and prepare correspondence and follow-up letters to parents concerning immunizations and address verification, and mail letters as required.
Maintain student records and files.
Use a computer to enter, retrieve, review, or modify data and use word-processing, database, and other applicable software.
Operate machinery, equipment, and tools associated with department activities, which may include a typewriter, copy machine, or fax machine.
Keep up to date on current job-related technology and attend district-supported training as needed.
Maintain timely and accurate information as part of job responsibilities.
Perform related duties as directed.