Attendance/Records Clk
About The Position
Under general supervision, performs school-based duties involving data entry and clerical support for guidance personnel and administration. The position enters student information into district software, analyzes reports, maintains attendance and student records, and provides backup support for other front-office personnel. The employee may also complete special projects for administration and related duties as directed. The role requires timely, accurate, courteous, and empathetic service to internal and external customers. It involves maintaining accurate information and records, using applicable computer systems and office equipment, and keeping current with technology used by OCPS through district-supported training. The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities upon request.
Requirements
- High school diploma or GED.
- At least one year of previous experience and/or training in clerical work and recordkeeping, or an equivalent combination of related education, training, and experience.
- Ability to calculate, compute, sum, and tabulate data and perform related operations.
- Ability to exchange information to obtain information or clarify details while following established policies, procedures, and standards.
- Ability to operate equipment, machinery, tools, and materials used to perform essential functions.
- Ability to use reference and descriptive data and information.
- Ability to perform addition, subtraction, multiplication, and division.
- Ability to follow written, oral, or diagrammatic instructions and exercise some independent judgment in semi-routine work.
- Ability to exercise judgment, decisiveness, and creativity in situations involving generally predefined duties and frequent change.
Responsibilities
- Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS positively.
- Enter student demographic, immunization, scheduling, discipline, and teacher information into a computer system.
- Assist with the FTE process by consulting the FTE manual, applying policies and procedures, analyzing and editing FTE reports, and making recommendations to the principal and other school administrators.
- May assist the ESE placement specialist by typing and distributing weekly agendas and analyzing and editing discrepancies.
- Provide backup support to the Registrar, Secondary, or other administrative support personnel; prepare and distribute the master schedule.
- Provide clerical support to the Principal as needed, analyze and edit class rolls, make recommendations to administration, and complete assigned special projects.
- Prepare correspondence and follow-up letters to parents regarding immunizations and address verification, and mail letters as required.
- Maintain student records and files.
- Use a computer to enter, retrieve, review, or modify data, and use applicable word-processing, database, and other software programs.
- Operate machinery, equipment, and tools associated with department activities, which may include a typewriter, copy machine, or fax machine.
- Keep up to date on current technology used by OCPS and attend district-supported training as needed to maintain required technology skills.
- Maintain timely and accurate information as part of job responsibilities.
- Perform related duties as directed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
