Associate Project Manager

Starboard Cruise Services•Doral, FL

20d

About The Position

The Associate Project Manager is an entry-level to developing project management professional who supports the planning, coordination, execution, and delivery of projects across multiple functions. Working under the guidance of a Project Manager or Project Lead, the role helps ensure projects are delivered on time, within scope, and within budget. The Associate Project Manager serves as a liaison among project teams, stakeholders, vendors, and business partners while maintaining documentation, tracking progress, managing communications, and assisting with risk and budget management. The position offers an opportunity to develop project management skills and prepare for greater project leadership responsibilities. The role supports project planning and coordination, including defining project scope, objectives, deliverables, schedules, and milestones; maintaining plans and tracking tools; monitoring progress; coordinating cross-functional activities; and supporting post-project reviews. It also involves stakeholder communications, meeting coordination, status reporting, budget and resource tracking, procurement and vendor coordination, risk and issue management, quality and compliance support, and maintaining project records, dashboards, and reporting materials. The work is performed in an office environment. Some flexibility in hours is permitted, but the employee must be available during core hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, and work 30 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand.

Requirements

4 to 6 years of experience.
Bachelor’s degree.
Strong analytical and strategy-formulation skills.
Ability to be flexible and balance organizational priorities.
Ability to lead and drive results across large-scale initiatives within specified timeframes.
Exceptional partnering skills that support efficient decision-making.
Demonstrated financial acumen.
Proficiency in Microsoft applications such as Outlook, Excel, Word, and PowerPoint.
Exceptional communication skills.
Strong negotiation skills.
Creative and innovative, with a passion for trends.
Ability to manage one or more employees within a department.
Ability to make recommendations and decisions independently, with some managerial guidance and a relatively high level of individual problem-solving ability.
Ability to participate in strategy development for areas of responsibility in alignment with the category vision set by the Merchandise Manager.
Available during core hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, and able to work 30 hours each week to maintain full-time status.
Ability to work occasional evenings and weekends as job duties demand.
Ability to meet the physical demands of the role, including frequent sitting, walking, and standing; occasional climbing, stooping, kneeling, crouching, and balancing; frequent eye, hand, and finger coordination; and occasional lifting of office products and supplies up to 20 pounds.
Oral and auditory ability for interpersonal communication and communication using automated devices such as the telephone.

Responsibilities

Support the Project Manager in planning, organizing, and executing projects from initiation through completion.
Assist in defining project scope, objectives, deliverables, schedules, and milestones.
Develop and maintain project plans, timelines, and tracking tools.
Monitor project progress and ensure deliverables are completed according to schedule.
Coordinate project activities across multiple departments and functional teams.
Maintain project documentation, records, schedules, and action item logs.
Support post-project reviews and lessons-learned activities.
Liaise among project teams, stakeholders, vendors, and business partners.
Schedule, facilitate, and participate in project meetings; prepare agendas, minutes, and follow-up communications.
Communicate project updates, milestones, risks, and issues to leadership and stakeholders.
Assist in preparing project status reports, presentations, and management summaries.
Escalate project concerns and risks to the Project Manager as needed.
Track project budgets, expenditures, financial performance, resource utilization, and staffing coordination.
Support procurement activities, including obtaining quotes, processing purchase requests, and coordinating with vendors.
Assist with invoice tracking and vendor performance monitoring.
Help identify potential budget variances and schedule impacts.
Assist in identifying project risks, issues, and dependencies; maintain logs and support mitigation planning.
Follow up on open action items to ensure timely resolution.
Support quality assurance and adherence to project standards, organizational policies, procedures, and governance requirements.
Contribute to continuous improvement initiatives and process enhancements.
Maintain accurate project files, records, databases, and document repositories.
Prepare project dashboards, progress reports, and executive summaries.
Collect and analyze project data to monitor performance metrics and outcomes.
Support reporting requirements for project governance and management reviews.
Ensure project documentation remains current, complete, and organized.