Associate Project Manager

PCI Pharma Services•Philadelphia, PA

About The Position

The Associate Project Manager assists with designated execution of customer projects and ongoing order fulfillment, ensuring objectives are achieved within prescribed time frames and budgets while adhering to applicable pharmaceutical regulations. The position supports exceptional client satisfaction and strong business performance metrics. The role coordinates customer-specific production schedules and forecasts, purchase requisitions, material planning, documentation, purchase order status, inventory, finished-goods releases, and shipment preparation. It supports the Project Manager and team with day-to-day problem solving and troubleshooting, and may include training and onboarding employees in the same role. The position requires adherence to PCI, cGMP, and GCP policies and procedures. Overtime and/or weekend work may be required.

Requirements

Associate's degree in a related field and/or 1–3 years of related experience and/or training.
College-level mathematical skills.
Intermediate computer skills, including the ability to perform more complex computer tasks and knowledge of various computer programs.
Full professional proficiency in speaking, reading, and writing for professional needs.
Strong reasoning skills, including the ability to solve practical problems, handle situations with limited standardization, and interpret instructions in various forms.

Nice To Haves

Ability to set and achieve challenging goals.
Ability to adapt to a changing work environment.
Excellent time-management skills.
Ability to identify and resolve problems in a timely manner.

Responsibilities

Create and maintain customer-specific production schedules for long-term forecasts and short-term production demands; monitor workflow and communicate risks to on-time delivery.
Ensure accurate forecasts for monthly Material Requirements Planning runs and support the fulfillment and use of MRP tools in the ERP system through forecast and order management.
Interpret purchasing authorization under supply agreements; submit purchase order requisitions and coordinate with Procurement to expedite, delay, or cancel orders as needed.
Monitor purchase order status and work to meet on-time delivery metrics, communicating delivery issues as they arise.
Understand document creation processes, including lot/expiration forms, material receipt and release, batch record preparation, and ERP work order creation.
Track on-time delivery and document creation metrics for appropriate business units.
Work with customers to confirm correct components and artwork changes, and communicate price variances to management.
Review and approve documentation, including specifications and batch records, as required.
Create bills of materials and component item numbers, ensuring accurate data entry and management.
Monitor and facilitate timely release of finished goods and assist with preparation of shipment documents.
Assist with disposition of nonconforming materials and Component Variance Notifications.
Order shipper labels and print mats and ensure they are ready for maintenance and production requirements.
Ensure obsolete materials are dispositioned and invoiced after component revisions or project completion; arrange destruction of obsolete or expired materials and provide Certificates of Destruction to customers as required.
Work with Incoming Quality to ensure timely release of components and bulk materials.
Allocate and manage lot-specific materials to work orders and maintain optimal inventory levels for customer-owned components.
Provide day-to-day internal problem-solving and troubleshooting support to the Project Manager and team.
Train and onboard new employees in the same role, as requested.
Adhere to PCI, cGMP, and GCP policies, procedures, and rules; maintain required attendance.
Work overtime and/or weekends when required.