Associate Plant Administrator

Iberdrola•Birds Landing, CA

5d•$26 - $33

About The Position

The Associate Plant Administrator provides administrative and operational support for renewable energy facilities, including wind and solar sites. The role coordinates inventory management, purchasing, work order administration, budgeting activities, and other business operations functions. It partners with Operations, Supply Chain, and cross-functional teams to support efficient processes, accurate data, timely material availability, and plant operations. The position supports two wind plant facilities and requires travel between both sites. Up to 10% travel may be required.

Requirements

High school diploma or GED and 1–3 years of experience in a comparable administrative role, or an equivalent combination of education and experience.
Basic knowledge of Microsoft Word, Excel, and Outlook.
Ability to set up Microsoft Windows profiles, email settings, printer access, and desktop shortcuts, and to work with Helpdesk support on network and local server issues.
Demonstrated typing and proofreading skills.
Basic knowledge of SAP or similar data-entry programs.
Strong prioritization and multitasking skills in a complex, rapidly changing environment with tight schedules and demanding targets.
Ability to work proactively and with minimal supervision, lead initiatives, and build consensus in a matrixed organization.
Ability to establish and maintain effective working relationships with coworkers, managers, customers, contractors, and vendors.
Effective oral communication and clear, concise written expression.
Ability to analyze project risks and proactively identify flexible, creative, solution-focused responses.

Nice To Haves

Experience maintaining and adhering to inventory controls and conducting purchasing and receiving activities.
Hardware skills, including moving electronic equipment within office space and knowledge of network access, computers, printers, and peripherals.

Responsibilities

Review work orders daily and ensure their timely closure (TECO).
Manage site inventory by updating the Availability Focused Inventory (AFI), submitting weekly inventory orders, conducting monthly cycle counts, keeping the stockroom organized, and ensuring timely receipt of materials.
Create purchase requisitions and purchase orders, ensuring accurate coding.
Update the Bill of Materials as needed and release Preventative Maintenance Work Orders in accordance with company policy to support timely delivery of PM materials.
Complete timely receipts or estimated accruals in SAP for goods and services.
Work with the Plant Manager and Buyer/Planners on bid events.
Initiate, track, and complete the Large Corrective Maintenance process, including work order creation and completion, crane bids, and heavy haul coordination.
Replenish site office supplies and materials as needed.
Set up new suppliers and ensure invoices are completed accurately and on time.
Plan and coordinate company functions, including team-building events and regional meetings.
Assist site personnel with required training and provide IT support as needed.
Respond professionally and promptly to requests, including reports and emails.
Support site staff with fleetwide initiatives and operational changes.
Apply a basic understanding of accounting practices to respond accurately and promptly to reports on financial and budget performance.
Collaborate professionally with business areas and seek information from peers, trainers, managers, and Plant Administration to resolve issues related to plant administration duties.