Associate Plant Administrator

Iberdrola•United States Of America, CA

4d•Onsite

About The Position

The Associate Plant Administrator provides administrative and operational support for renewable energy facilities, coordinating inventory management, purchasing, work order administration, budgeting activities, and other business operations. The position partners with Operations, Supply Chain, and other cross-functional teams to support efficient processes, accurate data, timely material availability, and plant operations. The role supports two wind plant facilities and requires travel between both sites.

Requirements

High school diploma or GED and at least 1 year of experience in a comparable administrative role, or an equivalent combination of education and experience.
Basic knowledge of Microsoft Office, including Word, Excel, and Outlook.
Ability to set up MS Windows profiles, email settings, printer access, and desktop shortcuts, and to work with Helpdesk support on network and local server issues.
Demonstrated typing and proofreading skills.
Basic knowledge of SAP or similar data-entry programs.
Strong prioritization and multitasking skills, including the ability to work in a complex, rapidly changing environment with tight schedules and demanding targets.
Self-starter with demonstrated ability to lead initiatives and build consensus across a matrixed organization with minimal supervision.
Ability to establish and maintain effective working relationships with coworkers, managers, customers, contractors, and vendors.
Effective oral communication skills in individual and group situations.
Clear, concise written communication.
Ability to analyze project risks and proactively identify flexible, creative, solution-focused responses.
Ability to travel between two wind plant facilities; the position may require up to 10% travel.

Nice To Haves

Experience maintaining and adhering to inventory controls and carrying out purchasing and receiving activities.
Hardware skills, including the ability to move electronic equipment within office spaces and familiarity with network access, computers, printers, and peripherals.

Responsibilities

Review work orders daily and close them promptly (TECO).
Manage site inventory, including updating Availability Focused Inventory (AFI), submitting weekly inventory orders, conducting monthly cycle counts, and maintaining an organized stockroom.
Ensure inventory received from internal and external sources is promptly entered into site inventory.
Create purchase requisitions and purchase orders and ensure coding accuracy.
Update the Bill of Materials (BOM) as needed and release Preventative Maintenance Work Orders in accordance with company policy to support timely delivery of PM materials.
Record timely receipts or estimated accruals in SAP for goods and services.
Work with the Plant Manager and Buyer/Planners on bid events.
Initiate, track, and complete the Large Corrective Maintenance process, including work orders, crane bids, and heavy haul arrangements.
Replenish site office supplies and materials as needed.
Set up new suppliers and ensure invoices are completed accurately and on time.
Plan and coordinate company functions, including team-building events and regional meetings.
Assist site personnel with required training and provide IT support as needed.
Respond promptly and professionally to requests for reports and email communications.
Support site staff with fleetwide initiatives and operational changes.
Apply a basic understanding of accounting practices to respond accurately and promptly to reports concerning financial and budget performance.
Work professionally with business teams and seek information from peers, trainers, managers, and Plant Administration to resolve issues related to plant administration duties.