Associate, People & Culture

Low Cost IT • Washington, DC

8d • $50,000 - $61,000 • Hybrid

About The Position

The Associate, People & Culture administers the Foundation’s payroll process on a semi-monthly basis. This individual is responsible for the accuracy, integrity, and efficiency of processing payroll. This position may perform additional ad-hoc admin duties as needed for the People & Culture (P&C) team as a whole. This position reports at the direction of the HR Partner, Employee Engagement & Payroll, People & Culture. This position is based in Washington, DC (hybrid schedule).

Requirements

• Bachelor’s degree in accounting, finance, business management, or related field required
• Minimum 1-3 years of Human Resources experience and payroll processing experience with a multi-jurisdictional organization of 200 or more employees required
• Demonstrated knowledge of payroll principles, practices, regulations, and procedures
• Demonstrated knowledge of basic accounting practices and procedures
• Demonstrated knowledge of applicable state and federal payroll and related tax regulations
• Ability to maintain high degree of confidentiality
• Strong attention to detail and demonstrated excellence working in a fast-paced environment
• Strong professional interpersonal skills and diplomacy
• Strong knowledge of Microsoft Outlook, Word and Excel
• Ability to work independently as well as member of a team
• Ability to take initiative
• Dependable and consistent
• Good verbal and written communication skills required
• Ability to manage competing priorities
• Ability to meet regular attendance/tardiness policy

Nice To Haves

• Knowledge of administering payroll in the United Kingdom preferred
• Strong knowledge of UltiPro is preferred

Responsibilities

• Assist in task responsible for efficient and timely processing of semi-monthly payroll for employees located domestically and internationally, to include, updating payroll checklist, reviewing and saving payroll documentation, payroll report monitoring and review, verifying voluntary deductions, employee changes and elections
• Responsible for calculating and processing pending payroll items to include: vacation pay out’s, garnishments, bonuses, manual checks, and other payroll related items
• Maintains record of semi-monthly payroll reports following each pay period
• Assists in monitoring semi-monthly leave balances reports for accuracy in various systems
• Processes multi-state SUI and tax reporting and monitoring email correspondence sent by states for monthly review
• Establishes new tax accounts as needed
• Research and resolve issues regarding payroll discrepancies and processing with HRIS vendor (UltiPro) with guidance from supervisor
• Answers questions regarding changes to employee record and payroll issues timely
• Remit payment to all People & Culture vendors
• Drafting and reviewing agreements and maintaining an understanding of all agreement terms and applicable flow-downs, consulting with UNF’s finance/contracts team as needed. (As applicable to the role)
• Maintain a strong knowledge of UNF’s Salesforce database to be able to process and track agreements, extract information and prepare reports. (As applicable to the role)
• Assisting with orientations for new employees by arranging for speakers and organizing presentations
• Preparing onboarding documents, distributing manuals, guidelines and passwords as needed to new hires
• Maintaining personnel files and the organization of employee documents
• Coordinate with colleagues on the People & Culture team, Operations team, and IT teams to ensure a seamless transition from candidate offer acceptance to onboarding and orientation
• Provide administrative support to the Manager, Employee Engagement & Payroll
• Perform timely entry and administration of new employees and interns into HRIS onboarding portal
• Other duties as assigned

Benefits

• a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
• dental insurance
• vision insurance
• flexible spending accounts
• 403b retirement savings plan with a generous matching contribution
• group term and supplemental life insurance
• short-term disability
• long-term disability
• back-up care
• employee assistance program
• 12 paid holidays
• 20 vacation days
• 10 sick days
• 3 personal days
• 8 weeks of family leave care

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level