Associate Document Compliance Specialist

Mesa Labs Career • Bozeman, MT

1d

About The Position

The Associate Document Compliance Specialist supports the management and oversight of document compliance activities, ensuring documentation processes align with regulatory standards, company policies, and best practices. The role maintains accurate regulatory compliance records by updating logs, databases, and catalogs; coordinating document reviews; and assisting with regulatory filings.

The position is part of Mesa Labs’ Sterilization and Disinfection Control (SDC) division, which manufactures and sells biological and chemical indicators used to assess sterilization and disinfection processes for pharmaceutical, healthcare, and dental industries.

This role offers base compensation of $27.64 to $34.49 per hour and is eligible for an annual 10% bonus opportunity. Mesa Labs conducts criminal background checks upon offer acceptance.

Requirements

• Bachelor’s degree in Business Administration, Legal Studies, or a related field.
• 0–1 year of professional experience.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to analyze complex documents and regulatory requirements.
• Effective written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Familiarity with document management systems.

Responsibilities

• Update and maintain logs, databases, and catalogs of regulatory compliance information.
• File documents accurately and on time, including assigning and monitoring document numbers.
• Coordinate reviews and revisions of procedures, specifications, and forms to ensure regulatory compliance.
• Assist in preparing and compiling regulatory filing documents.
• Prepare and review process and status reports related to document compliance.
• Monitor and track compliance issues and report findings and recommendations for improvement.
• Review documents for accuracy, completeness, and compliance with internal and external standards.
• Maintain computerized files and ensure documentation systems are current and accurate.
• Assist in developing and implementing document compliance policies and procedures.
• Support internal and external audits by providing necessary documentation and information.
• Collaborate with other departments to support seamless compliance processes.
• Provide team members with guidance and support on document compliance matters.

Benefits

• Competitive wages and an annual 10% bonus opportunity.
• Medical, dental, and vision insurance options, with benefits eligibility beginning the first day of the month after starting.
• Health savings account and healthcare and dependent care flexible spending accounts.
• Company-paid short- and long-term disability, unless covered by a state disability plan.
• Company-paid life insurance and AD&D.
• Three weeks of accrued vacation time, with accruals beginning on Day 1.
• 48 hours of paid sick leave per calendar year.
• Eligible employees may receive four weeks of paid Care Giver leave after one year of service or in accordance with state leave laws.
• 401(k) plan with a 4% Safe Harbor company match on a 4% employee contribution, beginning on Day 1.
• Employee wellness and financial assistance resources through Cigna and NY Life.
• Nine paid company holidays per year.
• Overtime opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level