Associate Document Compliance Specialist
About The Position
The Associate Document Compliance Specialist supports the management and oversight of document compliance activities at Mesa Labs. The role ensures documentation processes align with regulatory standards, company policies, and best practices. It maintains accurate records by updating logs, databases, and catalogs of regulatory compliance information; coordinating document reviews; and assisting with regulatory filings. The position supports Mesa Labs’ Sterilization and Disinfection Control division, which manufactures and sells biological and chemical indicators that assess the effectiveness of sterilization and disinfection processes for the pharmaceutical, healthcare, and dental industries.
Requirements
- Bachelor’s degree in Business Administration, Legal Studies, or a related field.
- 0–1 year of professional experience.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to analyze complex documents and regulatory requirements.
- Effective written and verbal communication skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Familiarity with document management systems.
Responsibilities
- Update and maintain logs, databases, and catalogs of regulatory compliance information.
- Ensure accurate and timely document filing, including assigning and monitoring document numbers.
- Coordinate reviews and revisions of procedures, specifications, and forms to ensure regulatory compliance.
- Assist in preparing and compiling regulatory filing documents.
- Prepare and review process and status reports related to document compliance.
- Monitor and track compliance issues, and report findings and recommendations for improvement.
- Review documents for accuracy, completeness, and compliance with internal and external standards.
- Maintain computerized files and ensure documentation systems are up to date and accurate.
- Assist in developing and implementing document compliance policies and procedures.
- Support internal and external audits by providing necessary documentation and information.
- Work with other departments to support seamless compliance processes.
- Provide team members with guidance and support on document compliance matters.
Benefits
- Competitive wages and an annual 10% bonus opportunity.
- Benefits eligibility beginning the first day of the month after starting.
- Tiered medical, dental, and vision insurance options.
- Health savings accounts and healthcare and dependent care flexible spending accounts.
- Company-paid short- and long-term disability, unless covered by a state disability plan.
- Company-paid life insurance and AD&D.
- Three weeks of accrued vacation time, with accruals beginning on Day 1.
- 48 hours of paid sick leave per calendar year.
- Eligible employees may receive four weeks of paid caregiver leave after one year of service, or in accordance with state leave laws.
- 401(k) plan with a 4% Safe Harbor company match on a 4% employee contribution, beginning on Day 1.
- Employee wellness and financial assistance resources through Cigna and NY Life.
- Nine paid company holidays per year.
- Overtime opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
