Document, Collateral, & Compliance Analyst

BMO • Chicago, IL

2d • $43,000 - $75,000

About The Position

The Document, Collateral, & Compliance Analyst works with business sectors, Corporate & Commercial Lending Operations team members, and management as a subject-matter expert for lending documents, collateral, and compliance activities. The analyst independently analyzes business processes, recommends improvements, and works on complex assignments, projects, and audits.

The role involves collecting, organizing, cataloging, and preserving company lending documents, including promissory notes, credit agreements, and mortgages. The analyst reviews UCC liens, mortgage filings, credit files, loan files, and mortgage files for accuracy and compliance with policies, regulations, and documented procedures. Responsibilities also include receiving and maintaining non-possessory and physical possessory collateral, managing its filing and withdrawal, and conducting quarterly and annual collateral-vault audits.

The analyst may assist with deposit receipt and tracking of borrowers’ financial compliance, insurance, and collateral borrowing-base documents in the lending system. The role helps ensure the quality of borrower compliance tracking and file reviews, identifies and resolves irregularities and errors, and recommends and implements improvements to the file-review process and lending experience. The analyst responds to standard stakeholder inquiries, completes investigations and reporting, escalates issues as appropriate, and applies the bank’s risk-management framework, policies, and applicable laws and regulations.

Requirements

• Typically 2–3 years of relevant experience.
• Post-secondary degree in a related field of study is desirable, or an equivalent combination of education and experience.
• Good knowledge of core operations systems.
• Good knowledge of lending products, including residential, commercial, and consumer lending and leasing, and loan and mortgage operations processes and activities.
• Good PC skills, including MS Word, Excel, and PowerPoint.
• Good time-management skills.
• Specialized knowledge.
• Good verbal and written communication skills.
• Good organizational skills.
• Good collaboration and teamwork skills.
• Good analytical and problem-solving skills.

Responsibilities

• Collect, organize, catalog, and preserve lending documents, including promissory notes, credit agreements, and mortgages.
• Review UCC liens and mortgage filings for accuracy and compliance with policies and regulations.
• Receive, maintain, file, and withdraw non-possessory and physical possessory collateral.
• Conduct quarterly and annual audits of the collateral vault.
• Assist with receipt and tracking of borrowers’ financial compliance, insurance, and collateral borrowing-base documents in the lending system.
• Review credit, loan, and mortgage files to ensure required actions and documentation comply with documented rules and procedures.
• Collect information needed to review documents and organize documents for accuracy and completeness.
• Complete investigations, assigned tasks, reports, and review assessments accurately and on time.
• Collaborate with team members to identify and resolve irregularities, errors, and observations related to lending documentation and decision processes.
• Identify, recommend, and implement improvements to file reviews, risk-return outcomes, and the customer experience through the lending process.
• Respond to standard inquiries and instructions from internal business partners and other stakeholders according to guidelines.
• Complete routine service requests, transactions, and queries within applicable service-level agreements.
• Ensure data quality and adherence to relevant policies and procedures, and escalate issues when necessary.
• Analyze issues and determine next steps; complete complex and diverse tasks within established rules and limits, including escalations from other employees.
• Support development of tools and delivery of training focused on business results.
• Apply the Risk Management Framework and make risk-informed decisions consistent with business strategy, approved risk appetite, policies, laws, and regulations.

Benefits

• Health insurance
• Tuition reimbursement
• Accident and life insurance
• Retirement savings plans
• Performance-based incentives and discretionary bonuses may be included depending on pay type.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed