Document, Collateral, & Compliance Analyst
About The Position
The Document, Collateral, & Compliance Analyst works with business sectors, Corporate & Commercial Lending Operations colleagues, and management as a subject-matter expert on lending documents, collateral, and compliance activities. The analyst independently analyzes business processes and recommends improvements, and works on complex assignments, projects, and audits. The role collects, organizes, catalogs, and preserves lending documents, including promissory notes, credit agreements, and mortgages. It reviews UCC liens, mortgage filings, credit files, loan files, and mortgage files for accuracy and compliance with policies, regulations, and documented procedures. The analyst handles the receipt, maintenance, filing, and withdrawal of non-possessory and physical possessory collateral, and conducts quarterly and annual collateral-vault audits. Duties may also include helping receive and track borrowers’ financial compliance documents, insurance information, and collateral borrowing bases in the lending system. The analyst provides assurance regarding the quality of borrower compliance document tracking and lending files, supporting effective workflows. The role analyzes information, completes investigations and reports, responds to standard inquiries, resolves or escalates irregularities, and collaborates with stakeholders to improve file reviews, manage risk, and support the customer experience. It also supports the development of tools and training. The analyst applies BMO’s Risk Management Framework and follows applicable policies, laws, and regulations.
Requirements
- Typically 2–3 years of relevant experience.
- Post-secondary degree in a related field of study is desirable, or an equivalent combination of education and experience.
- Good knowledge of core operations systems.
- Good knowledge of lending products, including residential, commercial, consumer, and leasing, and of loan and mortgage operations processes and activities.
- Good PC skills, including MS Word, Excel, and PowerPoint.
- Good time-management skills.
- Specialized knowledge.
- Good verbal and written communication skills.
- Good organizational skills.
- Good collaboration and teamwork skills.
- Good analytical and problem-solving skills.
Responsibilities
- Collect, organize, catalog, and preserve lending documents, including promissory notes, credit agreements, and mortgages.
- Review UCC liens and mortgage filings for accuracy and compliance with policies and regulations.
- Receive, maintain, file, and withdraw non-possessory and physical possessory collateral.
- Conduct quarterly and annual audits of the collateral vault.
- Assist with receipt and tracking of borrowers’ financial compliance documents, insurance information, and collateral borrowing bases in the lending system, as needed.
- Review credit, loan, and mortgage files to verify that documentation and required actions comply with documented rules and procedures.
- Provide assurance regarding the quality of borrower compliance document tracking and lending files, promoting effective processes and workflows.
- Collect and analyze information to review documents and provide insights and recommendations.
- Complete investigations, assigned tasks, reports, and review assessments accurately and on time.
- Collaborate with team members and stakeholders to identify and resolve irregularities, errors, and observations related to lending documentation and decisions.
- Identify, recommend, and implement improvements to file-review processes, risk-return outcomes, and the customer experience.
- Respond to standard inquiries and instructions from internal business partners and other stakeholders according to guidelines.
- Execute routine service requests, transactions, and queries within applicable service-level agreements.
- Maintain data quality and adhere to relevant policies and procedures; escalate issues as appropriate.
- Support the development of tools and delivery of training focused on business results.
- Apply the Risk Management Framework and make risk-informed decisions consistent with business strategy, approved risk appetite, policies, laws, and regulations.
Benefits
- Health insurance
- Tuition reimbursement
- Accident insurance
- Life insurance
- Retirement savings plans
- Training and coaching
- Manager support
- Network-building opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
