Assistant Site Coordinator

Think Together • Vacaville, CA

4d

About The Position

The Assistant Site Coordinator assists the Site Program Manager and, when needed, serves as the program’s visionary leader to ensure quality service delivery. The role is a primary site-level contact for stakeholders and supports the Expanded Learning program’s purpose and outcomes. The Assistant Site Coordinator helps ensure the site program complies with Think Together policies and grant requirements and works under the supervision of the Site Program Manager.

The position supports day-to-day program operations, staff supervision and development, student recruitment, activity planning, communication with school personnel and families, program documentation, and workplace safety. The coordinator may facilitate classes or clubs when regularly assigned staff are absent, attend required trainings, and travel to off-site meetings and trainings. The role requires wearing a Think Together uniform while on duty.

Requirements

• High school diploma or General Equivalency Diploma (GED).
• At least six months of experience working with youth in a classroom or afterschool setting.
• Experience in a supervisory role.
• Excellent written and verbal communication skills.
• Must pass a Live Scan criminal background check via fingerprinting.
• Must provide a clear TB test.

Nice To Haves

• Bachelor’s degree preferred.
• Supervisory experience in an afterschool program or school setting preferred.

Responsibilities

• Lead and/or assist with managing day-to-day operations of the expanded learning program.
• Support supervision of program staff, including Afterschool Youth Leaders and Athletic and/or Enrichment Instructors.
• Lead and/or assist with interviews, hiring recommendations, disciplinary actions, and staff evaluations.
• Assist with training, guiding, and providing ongoing support to program staff.
• Serve as a professional role model.
• Lead and/or assist in creating and organizing schedules for academic, recreation, and enrichment activities.
• Plan, organize, and participate in program events and field trips.
• Build and maintain positive relationships and communication with school personnel, Think Together staff, students, and families about student involvement in the program.
• Recruit students to meet annual attendance outcomes required by grants.
• Help maintain student-to-staff ratios and facilitate classes and clubs when regularly assigned staff are absent.
• Monitor and enforce school and Think Together policies and procedures to maintain a safe, respectful, and positive learning environment.
• Support staff professional development through classroom observations, needs assessment, coaching conversations, and referrals to training.
• Assist with surveys for periodic program evaluations, including surveys of students, staff, and parents.
• Collect, review, approve, and submit timesheets as needed or assigned by deadlines.
• Submit required documentation on time, including attendance reports, snack counts, schedules, enrollment and consent forms, supply orders, and field trip forms.
• Represent Think Together’s mission and uphold its policies and procedures.
• Attend and participate in required agency and department trainings.
• Travel to off-site meetings and trainings.
• Help maintain accurate attendance, enrollment, consent, and staff sign-in records.
• Assist in documenting staff performance issues and provide staff guidance and ongoing support.
• Disseminate agency- and department-level information to staff in a timely manner.
• Follow workplace safety guidelines, help evaluate worksites for safety concerns, and recommend safety improvements.
• Wear a Think Together uniform while on duty.
• Report workplace injuries using appropriate forms.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED