Assistant Property Manager

PMI Prime Property Services•Morristown, NJ

20d•Onsite

About The Position

PMI Prime Property is a locally owned and operated property management business serving residential, commercial, and homeowners association clients. The Assistant Property Manager supports leasing, resident onboarding, maintenance coordination, and owner communication while working closely with the Property Manager. The role follows established workflows, maintains accurate records, and requires judgment about when to escalate issues. It is designed for someone who wants to develop the skills to become a Property Manager and manage a residential portfolio. The position includes regular property site visits, application and lease paperwork support, coordinating municipal inspections and move-in requirements, tracking maintenance work orders, coordinating vendors, assisting with make-ready work, and handling administrative tasks. The role also supports owner updates and reporting, flags concerns for the Property Manager, and provides opportunities to learn about portfolio decisions. Individuals who hold a New Jersey real estate license may also participate in leasing activities. The role works out of the Morristown office daily and requires a valid driver's license and reliable transportation. Compensation is $30,000–$75,000 per year.

Requirements

Strong organization, attention to detail, follow-up, and written communication skills.
Ability to follow structured workflows and maintain accurate records in a busy environment.
Sound judgment about when to resolve routine tasks and when to escalate issues.
Strong technical abilities.
Valid driver's license and reliable transportation.
Ability to work out of the Morristown office daily.

Nice To Haves

Knowledge of property management and workflow software comparable to Rentvine, Tenant Turner, and LeadSimple.
Administrative or operations background and a desire to grow into property management.
Working knowledge of Fair Housing requirements.
Exposure to property analysis tools such as Blanket or Rescover.
New Jersey real estate license, which enables participation in leasing activities.

Responsibilities

Conduct regular property site visits to assess maintenance needs, vendor performance, and areas for improvement.
Assist with rental applications, verify required documents, and prepare lease paperwork in Rentvine.
Coordinate with municipalities to obtain required certificates and inspections for tenant move-ins, including fire, housing, and lead paint inspections.
Coordinate move-in requirements and confirm onboarding steps are complete.
Enter and track maintenance work orders, coordinate vendor scheduling under the Property Manager’s direction, and support make-ready work.
Meet vendors at properties to review work scopes, provide access, and/or prepare new scopes of work.
Perform light administrative work, including scanning invoices and working with Excel files.
Draft owner updates and reporting packets, and track follow-up tasks.
Flag screening concerns, resident issues, and financial discrepancies for the Property Manager.
Learn the Property Manager’s approach to pricing, property turns, vendor costs, owner discussions, and portfolio performance.
Participate in leasing activities if holding a New Jersey real estate license.